Description

Job Title: Travel and Events Coordinator

Bonita Springs, FL, USA, 34134

Posting Start Date: 5/8/26

If you are currently an employee of Herc Rentals, please apply using this link: Herc Employee Career Portal

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals' parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol "HRI." Herc Rentals serves customers through approximately 609 locations and has about 9,700 employees in North America as of March 31, 2026.

Job Purpose

As an industry leader in Bonita Springs, Herc Rentals is seeking a Travel and Events Coordinator to join the Shared Services team. The position is responsible for assisting in the strategic management of travel and expense strategies, sourcing activities, and ensuring programs are communicated and monitored to meet company objectives. This role will focus primarily on corporate travel but will also support team members working directly in events and card management. Categories in corporate travel include but are not limited to agency, air, ground transportation, hotel, and reporting.

What you will do...

• Negotiate contracts for scheduled meetings and events.
• Monitor and manage category spend using reporting tools.
• Provide administrative support for all card programs, including P-card, T&E, and Fuel cards.
• Oversee supplier management, including ongoing performance evaluation to ensure service quality, contract compliance, and adherence to SLAs.
• Conduct internal and external cost benchmarking against industry and competitive standards.
• Demonstrate strategic thinking with strong project management, facilitation, negotiation, and interpersonal skills.
• Build and maintain strategic supplier relationships and navigate complex business environments.
• Proactively identify internal customer needs and deliver effective solutions to complex challenges.

Requirements

• Proficient with Excel, Word and PowerPoint.
• Experience with travel and event management platforms, such as Concur, Cvent, etc.
• A background in hospitality or customer service is preferred.
• Demonstrate ability to perform under tight deadlines and in high-pressure environments.
• Strong attention to detail with excellent analytical and problem-solving skills.
• This position requires a 'customer first' mindset, strong organizational skills, keen attention to detail, and the ability to effectively balance several projects at once.
• In addition, the role requires high levels of adaptability and time management.
• Experience or knowledge with SAP Concur or similar booking websites is preferred but not required.

Skills

• Results-oriented with strong analytical and problem-solving abilities.
• Exceptional verbal and written communication skills.
• Proven customer service expertise.
• Effective multitasking in fast-paced, high-volume environments.
• Assisting finance teams in tracking T&E budgets and providing forecasts based on historical data.
• Experience streamlining workflows and automating manual processes to improve accuracy and efficiency.
• Ability to review expenses for policy violations and conduct audits for fraud or misuse.
• Experience with SAP Concur preferred but not required.

Req #: 69032

Pay Range: $65,000 - $80,000

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

Keeping you healthy

Medical, Dental, and Vision Coverage

Life and disability insurance

Flex spending and health savings accounts

Virtual Health Visits

24 Hour Nurse Line

Healthy Pregnancy Program

Tobacco Cessation Program

Weight Loss Program

Building Your Financial Future

401(k) plan with company match

Employee Stock Purchase Program

Life & Work Harmony

Paid Time Off (Holidays, Vacations, Sick Days)

Paid parental leave.

Military leave & support for those in the National Guard and Reserves

Employee Assistance Program (EAP)

Adoption Assistance Reimbursement Program

Tuition Reimbursement Program

Auto & Home Insurance Discounts

Protecting You & Your Family

Company Paid Life Insurance

Supplemental Life Insurance

Accidental Death & Dismemberment Insurance

Company Paid Disability Insurance

Supplemental Disability Insurance

Group Legal Plan

Critical Illness Insurance

Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.