Description
Location: Lexington Park, MD
Position: Subcontract Administrator (Defense Programs)
Overview: ITC Defense Corp. is seeking a detail-oriented Subcontracts Administrator to support our growing portfolio of Department of Defense programs. This role is ideal for a motivated professional who thrives in a fast-paced small business environment and enjoys owning the full lifecycle of subcontract administration. The Subcontracts Administrator will lead pre-award and post-award subcontract activities, ensure compliance with FAR/DFARS requirements, support proposal efforts, and help strengthen ITC’s purchasing system and processes.
Responsibilities:
- Subcontract Lifecycle Management
- Administer subcontracts, task orders, and modifications from cradle-to-grave.
- Prepare and release Requests for Quote/Proposal (RFQ/RFP) and perform price analysis.
- Prepare, negotiate, and administer agreements such as Non-Disclosure Agreements (NDAs), Teaming Agreements, subcontracts and modifications, etc.
- Ensure proper flow-down of prime contract requirements and clauses.
- Maintain subcontract files and ensure documentation meets audit readiness standards.
- Compliance & Risk Management
- Ensure subcontracts comply with FAR, DFARS, and company policies.
- Perform and document subcontractor due diligence and compliance packages.
- Assist in development and implementation of purchasing procedures and processes.
- Performance & Financial Administration
- Monitor subcontractor performance, deliverables, funding, and reporting.
- Track subcontract funding and support the reconciliation of subcontractor invoices.
- Support resolution of subcontract disputes and audit activities.
- Collaboration & Communication
- Serve as liaison between ITC and subcontractors on contractual matters.
- Participate in program reviews and proposal support.
- Provide guidance to internal teams on subcontract terms and requirements.
- Other duties as assigned.
Minimum Qualifications:
- U.S. Citizenship required.
- Bachelor’s degree in a related field.
- Minimum 4 years of subcontract administration experience in government contracting.
- Working knowledge of FAR and DFARS regulations and Government contract types
- Experience performing price/cost analysis.
- Experience supporting defense contracts.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Preferred Qualifications:
- Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
- Professional certifications such as CPCM, CFCM, or DAWIA.
- Experience with the Navy, Missile Defense Agency, Foreign Military Sales, or security cooperation.
- Experience supporting complex proposals.
- Personnel security clearance
Requirements
Minimum Qualifications:
U.S. Citizenship required.
Bachelor’s degree in a related field.
Minimum 4 years of subcontract administration experience in government contracting.
Working knowledge of FAR and DFARS regulations and Government contract types
Experience performing price/cost analysis.
Experience supporting defense contracts.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Preferred Qualifications:
Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
Professional certifications such as CPCM, CFCM, or DAWIA.
Experience with the Navy, Missile Defense Agency, Foreign Military Sales, or security cooperation.
Experience supporting complex proposals.
Personnel security clearance
