Description

Job Responsibilities

• Prepare quality written proposals and presentations incorporating and maintaining all sales standards.
• Enter orders accurately into (Wide Orbit or Marketron).
• Access and apply data to proposals and client focused documents.
• Act as Project Coordinator for sales related events and initiatives.
• Provide air checks and spot times for Account Executives.
• Complete monthly Co-Op paperwork.
• Coordinate scripts and match to specific invoices, notarize and send to client.
• Provide clerical and other administrative support as necessary to Account Managers and Sales Management by the following: Answer, screen and route incoming telephone calls; Open and distribute mail; Distribution of facsimiles; Copy documents; General filing; maintain files, including electronic files; Order supplies. Type general correspondence.
• Attend meetings as required or requested.
• Assist and perform work for other Sales Assistants as needed, including covering breaks.
• Ensure adequate administrative support at all times during the workday.
• Seek out ways to expand current skills and abilities; take initiative to learn new tasks, duties, technology and equipment.
• Offer ideas that would enhance or improve the way work is done.
• Report to work on time and work established schedule/hours. Ability to work other hours or alternate schedules as needed.
• Complete other duties as requested and needed.

Qualifications

• Excellent phone and interpersonal skills including poise, tact, diplomacy and ability to handle sensitive, confidential information and challenging situations are essential.
• Must have excellent language and grammar skills.
• Must be highly organized and detail oriented.
• Must have a pleasant, customer-service oriented style when interacting face-to-face, over the telephone and electronically.
• Computer experience including proficiency with MS Excel, Word, PowerPoint and Outlook.
• Must have strong customer service orientation and strong organizational skills.
• Previous administrative experience preferred.
• Pleasant and professional in appearance and manner.
• Ability to prepare reports, business correspondence, and business proposals.
• Ability to establish and maintain good working relationships with a variety of individuals.
• Ability to work on short deadlines and in pressure situations; work other times as needed.
• Strong team player. Foster a spirit of cooperation and helpfulness.
• Ability to work in compliance with company policies and procedures.

Physical Requirements

Ability to communicate in English, both verbally and in writing. Work with time sensitive information under tight deadlines and in pressure situations. Manual dexterity and fine motor skills to manipulate and operate personal computers and general office equipment (telephone, copier, etc.) for extended periods of time. Ability to read, hear and speak clearly and follow both oral and written direction. Ability to think quickly and to articulate information in clear, concise manner to others. Sit and/or stand for extended periods of time. Average pushing and pulling, bending and stooping. The Company may make reasonable accommodations to facilitate the ability to perform essential job functions.