Description

WGXA, Macon Georgia is seeking a detailed and organized Sales and Marketing Assistant. We're searching for that special someone-a driven, talented individual to join our innovative media sales and marketing solutions team. In this role you'll engage with the Sales and Marketing Specialists to help drive their business forward. If you're energized by building relationships, detailed oriented, organized, and making an impact, we'd love to hear from you.

Your Day-to-Day (aka the Playbook)

• The job scope of this new position would include (but not limited to ) assisting sales in input orders, assisting with customer payments received at the station, support the FCC political file and assist with FCC Quarterly reporting.
• Assist sales staff with sales order entry and maintenance of order records in the traffic/sales system (e.g., OSI or station system).
• Process and record customer payments received at the station, prepare deposits, pull invoices, and assist with billing follow-up.
• Support the FCC political file: maintain, update, and ensure accuracy of political ad documentation and public file materials; coordinate with management to assure compliance.
• Assist with FCC Quarterly reporting: gather required documentation, prepare reports, and support submission processes.
• Generate routine sales and revenue reports for Sales Managers and Sales and Marketing Specialists.
• File and maintain contract confirmations, insertion orders, traffic instructions and other sales paperwork.
• Assist with maintenance of programming and inventory data in the traffic system to ensure accurate availability and billing.
• Coordinate with finance/accounts receivable and the copy/traffic coordinator to resolve discrepancies and ensure timely invoicing and cash application.
• Other duties as assigned to support Sales and station operations.

What We're Looking For

• 3+ years of Administrative Assistant or Executive Assistant required
• Skilled with Outlook, Microsoft Excel, PowerPoint and Word Programs
• Experience with business writing and correspondence
• Attention to detail is essential
• Ability to meet strict deadlines
• Strong communication skills

Responsibilities include:

• Efficiently work with the station staff and managers
• Answer phone calls and deliver messages promptly
• Provide reports to the sales managers
• Many and varied administrative duties

EEO AND INCLUSIVITY

Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law.