Description

Monument is a leading right-of-way consulting firm that provides property acquisition, appraisal, relocation, and related real estate services for public infrastructure projects. Our clients include Federal, State, and local agencies, utility providers, and engineering firms, among others. We pride ourselves on our unique, fully remote workplace culture, where innovation and growth are fostered in a supportive and inclusive environment.

Position Description

Monument is seeking a dedicated and talented Proposal Coordinator with exceptional writing, editing and organizational skills to support our fast-paced marketing and business development team. We respond to a high volume of Requests for Proposals (RFPs), RFIs and SOQs that require the development and submission of customized, pursuit-specific proposals that strategically spotlight Monument’s value while meeting the required parameters of each request. The primary responsibility of this role is the end-to-end management of the proposal lifecycle and production process, which includes thoughtful, non-technical, writing and content development, as well as administrative support, including scheduling and management of key milestones and deadlines. Additional department duties include the creation of customized marketing and promotional materials to support all company business lines.

Requirements

Detailed Requirements and Responsibilities:

• Collaborate with technical writers, project managers and other team members to develop high-quality, compliant and engaging proposals.
• Write and edit proposal content with a focus on relevancy, accuracy and persuasiveness.
• Customize staff resumes, project experience write-ups, executive summaries and management plans, etc.
• Organize, store and archive proposal components to quickly compile and provide upon request.
• Select and customize appropriate writing templates to create proposal drafts.
• Research and collect information relevant to each pursuit for use in proposals.
• Review technical input and translate complex concepts into client-ready narratives.
• Analyze RFPs, SOQs, and advertisements; prepare compliance and requirement checklists, outlines, and proposal schedules.
• Compliance and Quality Assurance – conduct thorough reviews of RFP requirements to ensure all elements of submission meet requestor specifications, internal guidelines and legal standards.
• Finalize and submit proposals per RFP requirements.
• As needed, coordinate for formatting, binding, printing and mailing of physical submissions.
• Schedule, facilitate, and document proposal kick-off and color review milestones.
• Compile and distribute meeting notes, action items, and reviewer feedback.
• Coordinate proposal resources, including technical team input, subconsultant content, and supporting documentation.
• Develop and manage proposal production schedules.
• Ensure incorporation of review feedback and adherence to internal quality standards.
• Support interview teams as needed, under senior management oversight.