Description
1.0 ROLE PURPOSE
The Project Manager / Estimator is the single point of cost and schedule integrity on Any Concrete Cutting pursuits and projects across core drilling, slab and wall sawing, wire sawing, demolition, and haul-off. This seat estimates and wins work, manages it from award through closeout, and protects scope, change orders, and margin at every step. Estimates are built from real crew production, not catalog numbers, and actuals are fed back to calibrate the next bid.
2.0 GENERAL RESPONSIBILITIES
Thought, care, and concern in every business decision. We may differ in ideas, but we find common ground when decisions are made with the best interest of the company at heart.
Honest and forthright. Uphold high moral standards in every interaction, internal and external.
Transparency and organization of information. Track and file data is easily accessible and usable for sound business decisions.
Professional, quality communication. With internal and external stakeholders like 95% of the issues we run into stem from a breakdown in communication.
Uphold the ACC standard. Our brand is our identity. Model our values through how we conduct ourselves and the decisions we make.
Effort goes a long way here. Mistakes, while undesirable, can be forgiven when lessons are learned and changes are made to prevent a repeat.
Safety is your responsibility. Turning a blind eye can cost someone their life. It is part of our culture and a constant point of focus and improvement.
Teamwork. We work as a collective to accomplish what none of us can alone, and we sacrifice individually for the good of the group.
3.0 PROJECT MANAGER / ESTIMATOR RESPONSIBILITIES
3.1 Estimate & Win Work
Prepare detailed, accurate estimates built on client requirements, site assessments, and calibrated unit rates.
Keep estimates competitive and aligned with company objectives and target margin.
Follow up on every estimate and proposal to convert leads into active projects.
3.2 Customer Service & Communication
Serve as the primary point of contact for clients throughout the project lifecycle.
Address of client concerns promptly and professionally; protect a high level of customer satisfaction.
Maintain clear, regular communication on timelines, progress, and any potential issues.
3.3 Business Development
Identify new opportunities and cultivate relationships with new and existing clients.
Promote additional ACC services and cross-sell where it serves the client.
3.4 Field Staff Coordination
Provide all relevant project details to field staff so crews are fully informed and prepared for each job.
Monitor job-site progress and resolve issues tied to staffing, equipment, or timelines (through crew leads).
3.5 Procurement
Oversee procurement of all project-related materials, tools, and equipment.
Ensure materials and equipment are on site when needed and in good working condition.
3.6 Scheduling & Resource Allocation
Create and maintain project schedules, allocating the right resources to meet deadlines.
Adjust schedules to absorb changes, delays, or client requests without losing margin.
3.7 Subcontracts, Pay Applications & Billing
Manage subcontract buyout — selection, negotiation, and verification of safety, quality, and performance.
Prepare and submit pay applications accurately and on time.
Track project costs and keep billing aligned to contract terms and project progress.
3.8 Documentation & Record Keeping
Maintain all project documentation — contracts, change orders, RFIs, and daily reports — current and traceable.
Keep records accessible and up to date for billing, claims defense, and bid calibration.
3.9 Special Projects & Closeout
Lead high-priority or non-routine projects assigned by senior management to successful outcomes.
Run closeout fully: final inspections, punch lists, client sign-offs, warranties, and as-builts.
Compare estimate vs. actual on significant projects to grade success and tighten future estimating and execution.
Requirements
4.0 MEASURABLE GOALS
FOCUS AREA
TARGET / STANDARD
Estimating Accuracy
Come in under budget on 85% of estimates.
Follow up on 100% of all estimates sent.
Review at least 5 major bids per year for lessons learned; shadow senior estimators to sharpen technical skill.
Communication & Client Relations
No more than twelve (12) instances of failed or poor communication with field techs.
Grow repeat business from existing clients by 15% over the next year.
Take a customer to lunch a minimum of two (2) times per month.
Business Development
Help secure at least six (6) new strategic accounts per year.
Implement at least one process-improvement initiative per quarter (estimating, scheduling, or documentation).
Reporting
Produce a weekly estimate report: number of estimates, dollar value, and classification (industrial / commercial / residential).
Produce revenue reporting that shows which ACC services are selling most.
Subcontracts & Billing
Take over the subcontract and pay-application process.
Zero missed pay apps — 100% on-time submittals.
Ensure every contract is fully executed before work starts.
Leadership & Safety
Attend at least one leadership or project-management training per year.
Complete OSHA 30 (or equivalent) certification within six (6) months.
MARGIN IS THE SCOREBOARD. Winning work is only half the job. The other half is protecting scope, locking change orders in writing, billing on time, and closing the loop from estimate to actual cost — so the next bid is sharper than the last.
