Description

Project Coordinator

1. Project Support & Coordination

• Assist in developing project plans, timelines, and schedules.

• Monitor project progress and follow up on deadlines, deliverables, and milestones.

• Help coordinate project team meetings and communication.

• Update project documentation and status reports regularly.

2. Communication & Collaboration

• Communicate with team members, vendors, and stakeholders to relay information or updates.

• Serve as a point of contact for internal and external project-related queries.

3. Documentation & Reporting

• Maintain accurate project records (e.g., contracts, schedules, reports).

• Track and document project changes, issues, and risks.

4. Administrative Support

• Schedule meetings

• Prepare and distribute project correspondence.

• Organize and maintain project files and digital folders.

5. Budget & Resource Tracking

• Help track project expenses and compare them against the budget.

• Assist with acquiring invoices and deposits.

• Coordinate procurement of materials or services needed for the project.

6. Risk & Issue Monitoring

• Identify and flag potential issues or risks to the project coordinator or manager.

• Help maintain a risk/issue log and follow up on resolution actions.

• Track new purchases on drawings and sketches.

• Assist in tracking warranty information.

7. Quality Control Assistance

• Assist in ensuring project deliverables meet quality standards.

• Help gather and organize feedback or evaluations related to project outcomes.

• Approving project to spec prior to issuing payment.