Description

Diverse role across project administration, document control and project support.Your new company
Hays are proud to be partnering with a leading Australian-owned defencetechnology organisation that specialises in the design, integration, andsupport of advanced electronic, software - intensive, and deployable systems. With more than 25years of experience, this highly respected engineering firm deliverssophisticated surveillance, command - and - control, radar, and electronic warfare solutionsacross air, land, sea, and homeland security domains. Renowned for itssovereign capability, technical innovation, and strong partnerships withdefence agencies and major primes, the organisation continues to play a pivotalrole in strengthening Australia's defence readiness and supporting globalallied operations.

Your new role
As a Project Administrator, you will provide high-level administrative and coordination support across multiple projects, working closely with Project Managers and broader project teams. This is a varied role that combines project support, procurement coordination, document control and general administration.

Key responsibilities include:

• Maintaining project schedules, risk registers, action registers and project tracking information
• Preparing project documentation, reports, plans, templates, correspondence and invoices
• Coordinating meeting agendas and minutes
• Supporting project setup and closure activities
• Maintaining project information within systems such as SharePoint, Jira and other project management platforms
• Assisting with procurement activities including supplier onboarding, sourcing quotations and purchase order management
• Supporting finance administration, including coding and reconciliation activities
• Managing document control processes, data transfers, archiving and compliance requirements
• Coordinating travel, freight and other project-related administrative requirements
• Assisting with tender submissions and continuous process improvement initiatives

What you'll need to succeed

Tobe considered for this role, you will meet the following criteria:

• Strong administrative capability with the ability to manage daily office operations efficiently.
• Excellent coordination and organisational skills to support a wide range of administrative tasks.
• Confidence working with internal stakeholders and supporting communication between administrative and accounts functions.
• Ability to take ownership of administrative workflows and provide leadership within the admin team when required.
• Proficiency in using business systems and other administrative tools.
• High attention to detail to ensure accuracy in document control, data entry, and system maintenance.
• Capability to coordinate internal training, maintain documentation, and support broader administrative requirements.
• Flexibility to provide backup support across Reception, Accounts Payable, and general office administration as needed.

What you'll get in return

An opportunity to contribute to a high - performing Defence organisation with a strong focus on innovation and operational excellence.

A supportive team environment where your administrative skills will be valued and developed.

Stable, long - term work with structured processes, ongoing training, and opportunities to broaden your skill set.

Exposure to diverse functions across the organisation.

What you need to do now
Kate Wevell iscurrently recruiting this exciting permanent opportunity so if this sounds likethe role you have been looking for and hold all the above requirements, applyASAP via the link.
At Hays, we value diversity and are passionate about placingpeople in a role where they can flourish and succeed.
We actively encouragepeople from a diverse background to apply.
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