Description

Wine & Spirits Wholesalers of America (WSWA) is hiring for a Meetings & Events Coordinator. This position plays an integral role in the planning and execution of WSWA meetings, events, virtual programming, and the association’s annual convention and tradeshow, Access LIVE. 

Key Responsibilities:

This position supports small- to mid-sized meetings and provides key operational and administrative support for the association’s annual convention and tradeshow, Access LIVE. The Coordinator also serves as an important resource for WSWA's event technology platforms, with significant responsibility for registration, housing, database and data management, sales, reporting, and the implementation of new event technologies.

The ideal candidate is highly organized, detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment. This role requires strong independent judgment, the ability to research and resolve issues, and confidence following technical processes and procedures.  

Limited travel of approximately10–15%is required. Overtime may be necessary during peak convention periods and as needed by the department. 

Employees are eligible for employer-sponsored medical, dental, and vision coverage.

Requirements

Required 

• 3-5 years of experience in an administrative role. 
• Excellent organizational skills and exceptional attention to detail. 
• Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. 
• Demonstrated ability to multitask, prioritize competing assignments, and adapt to changing priorities in a fast-paced environment. 
• Strong self-management skills and the ability to work independently with limited supervision. 
• Proven ability to consistently meet deadlines and manage multiple projects simultaneously. 
• Strong interpersonal and relationship-building skills, with the ability to interact professionally and effectively with all levels of management and external partners. 
• Strong analytical and problem-solving skills. 
• Excellent written and verbal communication skills. 
• Ability to learn and effectively use event technology, registration platforms, databases, and other software systems. 
• Ability to work effectively both independently and as part of a collaborative team. 

Preferred Experience 

• Experience working in meetings, events, conferences, or convention management. 
• Experience in an association, nonprofit, hospitality, or corporate environment. 
• Experience with CRM, registration, event-management, housing, or database systems. 
• Experience with Cadmium, Passkey, or similar event technology platforms.