Description
McCoy-Rockford, Inc.SUPPRT STAFF - EXMPT
Houston, TX, US
1266
About Us, McCoy Rockford
We are a full-service commercial interior partner dedicated to transforming workspaces that elevate productivity, engagement, and connection. We specialize in office furniture, architectural systems, flooring, and workplace solutions for organizations of all sizes, including corporate, education, healthcare, government, and small business environments. Through integrated services such as planning, design support, project management, and installation, we deliver seamless solutions from concept to completion. At McCoy Rockford, we believe thoughtfully designed environments empower people to do their best work.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
ROLE DESCRIPTION & RESPONSIBILITIES
GENERAL DESCRIPTION:
The Marketing Coordinator supports execution of marketing initiatives, proposal development, community brand awareness, and sales enablement activities that drive pipeline growth. This role is responsible for maintaining marketing collateral, updating graphics and presentation materials, supporting bid tracking and reporting, and ensuring brand consistency across all touchpoints. The position also serves as a proactive advocate for AI-enabled tools and process improvements, while staying abreast of industry developments, AEC market trends, and emerging opportunities that strengthen McCoy Rockford's visibility and competitive positioning.
DUTIES AND RESPONSIBILITIES:
Operational / Process Responsibilities
- Execute marketing campaigns, content updates, and community awareness initiatives that support pipeline growth and brand visibility
- Maintain marketing collateral, bid trackers, proposal resources, and reporting tools
- Support digital and print bid deliverables, ensuring timely, polished, and accurate submissions
Reporting Support
- Track campaign performance, pipeline activity, proposal reporting, and ROI metrics
- Maintain dashboards, bid trackers, and leadership reports to support sales visibility
Audit and Compliance
- Ensure brand consistency, excellent grammar, and presentation-quality standards across all materials
- Review content for formatting, proofing, and alignment with company standards
Systems / Process Improvements
- Improve workflows, tracking tools, and proposal support processes
- Champion AI tools and emerging technologies that improve efficiency and content quality
Marketing Execution
- Manage website, social media, newsletters, PR content, and collateral updates
- Update graphics, presentation decks, branded templates, and digital/print materials
Sales Enablement
- Support RFPs, proposals, bid responses, and sales collateral development
- Maintain proposal templates, sales resources, and document repositories
- Support AEC proposal workflows and submission timelines
Strategic Market Awareness
- Stay abreast of industry, AEC, and emerging market trends to strengthen messaging and proposal strategy
Event & Coordination Support
- Coordinate events, sponsorships, conferences, and community engagement opportunities
- Support logistics, travel coordination, and branded materials preparation
What Success in This Role Looks Like:
Success in this role is demonstrated through the consistent delivery of polished marketing materials, accurate bid and reporting support, and timely proposal submissions that strengthen sales efforts and brand visibility. The Marketing Coordinator effectively supports community awareness initiatives, maintains high presentation and grammar standards, stays ahead of industry and AEC trends, and proactively leverages AI and process improvements to increase efficiency, quality, and cross-functional collaboration.
KEY SELECTION & SUCCESS FACTORS
WORK EXPERIENCE:
- 2+ years of experience in marketing, communications, design coordination, or related field
- Experience supporting proposals, bid tracking, sales enablement, or campaign execution preferred
- Prior experience in the AEC, commercial interiors, architecture, engineering, construction, furniture, or workplace solutions industry strongly preferred
- Experience updating graphics, presentation materials, and branded visual assets preferred
- Experience working in a fast-paced, deadline-driven, proposal-oriented environment preferred
- Exposure to AI-enabled content creation, workflow optimization, or marketing tools preferred
EDUCATION REQUIREMENTS:
- Bachelor's degree in Marketing, Design, Business, Communications, or related field preferred
- Equivalent work experience may be considered
PREFERRED QUALIFICATIONS:
- Strong written and verbal communication skills with excellent grammar and presentation development abilities
- Experience with digital marketing tools, content management, social media, and analytics
- Strong proficiency in Microsoft Office, especially PowerPoint, Word, and Excel
- Experience with Adobe Creative Suite and updating graphics for branded materials
- Familiarity with digital and print production for bids, collateral, and proposals
- AEC proposal, bid tracking, or sales support experience strongly preferred
- Exposure to AI tools, automation, or AI-supported content creation workflows
- Strong organizational, project coordination, and deadline management skills
- High attention to detail, quality, and brand consistency
- Ability to work cross-functionally in a fast-paced, deadline-driven environment
WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving.
- Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per week
- Employee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per week
- Employee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week
- Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day
- Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per day
- Employee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per day
- Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per day
- Employee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hour
- Employee must rarely bend, squat, stoop, or kneel during filing tasks.
- Employee is occasionally exposed to ambient temperatures in the warehouse.
- Work overtime as needed.
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