Description
Executive Liaison/ Development Coordinator
Location: Paris Gibson Square Museum of Art, Great Falls, Montana
Reports to: Executive Director
Schedule: Full time, salaried exempt
Pay Range: $47,000 annually
Position Overview:
The Executive Liaison/ Development Coordinator provides crucial support for the museum's fundraising efforts, acts as a key administrative assistant to the Executive Director, and plays a central role in coordinating special events, ensuring seamless operations, contributing directly to achieving annual development goals and enhancing donor engagement for the Paris Gibson Square Museum of Art (The Square). The Square fosters a positive workplace culture by communicating often and respectfully, collaborating openly, honoring shared office norms, and engaging thoughtfully with colleagues, donors and visitors.
Please send your letter of interest, resumé, and three references to Tracy Cosgrove, Executive Director at tcosgrove@the-square.org by October 31, 2026.
________________________________________
Key Responsibilities
Development & Fundraising (approx. 50%)
Support Executive Director (ED) with the development and implementation of membership and fundraising strategies, including annual donors, major donors, grants, community giving campaigns, and planned giving and development events
Assist the ED and the Board of Directors with major donor activities and donor portfolio management
Manage and update member/donor records, gift processing, and acknowledgment letters in the donor database (Little Green Light)
Draft donor communications, newsletters, appeal letters, and grant-related materials
Conduct prospect and grantor research and maintain updated mailing/email lists for donor outreach
Coordinate reports, presentations, and meeting materials for the ED and Development committee
________________________________________
Event Coordination (approx. 35%)
Support the planning, logistics, and execution of fundraising, membership, and program events
With other staff, coordinate event vendors, manage guest lists, and oversee promotion and volunteer support.
Assist with in-kind solicitations, sponsorship fulfillment, and event-related mailings
________________________________________
Executive Assistance (approx. 15%)
Assist the ED, the Board of Directors, and its committees with meeting logistics, materials, and communications
Maintain discretion and confidentiality when handling sensitive information
________________________________________
Qualifications & Skills
Bachelor's degree or equivalent experience in a related field (fundraising, nonprofit management, arts administration)
At least one to three years of experience in nonprofit development, fundraising, or museum administration
Proficiency with MS Office Suite (Word, Excel, PowerPoint) and donor database software
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities
Strong customer service and written/verbal communication skills, with experience drafting compelling copy
Ability to work collaboratively and independently in a fast-paced environment, including occasional evenings for events
A genuine passion for the museum's mission, collection, and community
________________________________________
Compensation & Benefits
Salary: $47,000 annually
Position located at Paris Gibson Square Museum of Art, Great Falls, Montana
While the position generally follows regular business hours, evening and weekend work will be required to support exhibition schedules, programs, and special events
Health Insurance Benefits
Generous paid time off and sick leave
Flexible work arrangements, including remote work with approval
This position description is not an exhaustive list of all responsibilities, duties, and skills required. All Paris Gibson Square Museum of Art positions may be required to perform duties beyond those listed.
________________________________________
Equal Opportunity & Inclusion
Not sure you meet all the qualifications? Let us decide. Research shows that women and members of underrepresented groups are less likely to apply unless they meet every requirement—yet they are often highly qualified. We strongly encourage you to apply.
We are an equal opportunity employer. Paris Gibson Square Museum of Art is committed to fostering a workplace that advances diversity, equity, inclusion, accessibility, and a strong sense of belonging.
To Apply
Please send your letter of interest, resumé, and three references to Tracy Cosgrove, Executive Director at tcosgrove@the-square.org by October 31, 2026.
Requirements
Qualifications & Skills
Bachelor's degree or equivalent experience in a related field (fundraising, nonprofit management, arts administration)
At least one to three years of experience in nonprofit development, fundraising, or museum administration
Proficiency with MS Office Suite (Word, Excel, PowerPoint) and donor database software
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities
Strong customer service and written/verbal communication skills, with experience drafting compelling copy
Ability to work collaboratively and independently in a fast-paced environment, including occasional evenings for events
A genuine passion for the museum's mission, collection, and community
To Apply
Please send your letter of interest, resumé, and three references to Tracy Cosgrove, Executive Director at tcosgrove@the-square.org by October 31, 2026.
