Description
Administrative Coordinator – Classical Music School
Full Time
Minimum Salary/Hourly Rate: $39,000.00
Maximum Salary/Hourly Rate: $44,000.00
The Nelly Berman School of Music/NBSCMI in Haverford, PA is seeking a full-time Administrative Coordinator to join our team. This is an exciting opportunity to play a central role in the daily operations of one of the Philadelphia area's leading classical music schools. Founded in 1983, the Nelly Berman School of Music has been dedicated to providing exceptional music education for more than 40 years. You will work closely with the School Director and a dedicated faculty in a lively, fast-paced environment, supporting talented students as they prepare for performances, competitions, recitals, and concerts.
Why Join Our Team?
Join a well-established classical music school where your work will make a meaningful impact on the lives of talented young musicians. This is an opportunity to build a rewarding, long-term career in arts administration while working in a collaborative and inspiring environment.
- Work in a beautiful classical music school on the Main Line.
- Become part of a supportive, close-knit team.
- Help talented young musicians achieve their goals.
- Enjoy a varied position that combines administration, event planning, and creative projects.
- Make a meaningful difference in students' lives.
The Nelly Berman School of Music is a private community school founded in 1983, located in Haverford, on the Main Line. Through music, the school aims to awaken the natural creative instincts of its students and help develop each student’s sense of individuality, self-esteem and responsibility. By taking a goal-oriented and disciplined approach, the school provides a serious yet fun and well-rounded musical education in a warm, supportive school environment that engages the students and their families.
The Nelly Berman School Classical Music Institute (NBSCMI) is a 501(c)(3) non-profit created in 1994 by Nelly Berman to support gifted and hardworking students through a merit-based scholarship program and provide support for student chamber groups and music ensembles. Additionally, the Institute presents high-level classical concerts, masterclasses, and workshops to the greater Philadelphia community.
Responsibilities:
- Communicate with students, families, and faculty by phone, email, and in person regarding scheduling, registration, billing, and school events.
- Coordinate lesson schedules and help resolve scheduling conflicts
- Handle student registration, invoicing, and scholarship administration
- Schedule lessons and maintain accurate student records using the school's scheduling software
- Assist in planning and coordinating concerts, recitals, and scholarship events.
- Create concert programs, flyers, and other promotional materials using Canva.
- Update and maintain the NBS website using WordPress.
- Collaborate with the Director on marketing materials and school communications.
Qualifications:
- Bachelor’s degree required
- At least two years of experience in an administrative, office, education, nonprofit, or customer service role.
- Excellent organizational and time management skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple projects and priorities in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently while collaborating as part of a team.
- Proficiency with Google Workspace (Gmail, Docs, Sheets, Forms), including working knowledge of Google Sheets (sorting, filtering, formulas, and organizing data).
- Professional, friendly, and customer-service-oriented demeanor when working with students, families, and faculty.
- Strong computer skills and the ability to learn new software applications quickly.
- Demonstrated ability to exercise sound judgment and handle sensitive situations with professionalism.
Preferred Qualifications
- Experience working in an educational, nonprofit, music, or arts organization.
- Experience with scheduling or student management software.
- Experience with Canva and/or basic graphic design.
- Experience updating websites using WordPress.
- Familiarity with social media platforms such as Instagram, Facebook, and YouTube.
- Interest in music, arts education, or the nonprofit sector.
Hours: Full-Time (11:00 AM – 7:00 PM, Monday through Friday; a few weekend hours during the year, as needed, for concerts and special events)
Benefits: Performance-based bonus, medical insurance allowance, paid vacation, and paid holidays.
Salary Range: $39,000 - $44,000, based on experience
Website: To learn more about our music school and our programs, visit our website: nbsmusic.com
Education Level: Bachelor's Degree
Requirements
Qualifications:
- Bachelor’s degree required
- At least two years of experience in an administrative, office, education, nonprofit, or customer service role.
- Excellent organizational and time management skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple projects and priorities in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently while collaborating as part of a team.
- Proficiency with Google Workspace (Gmail, Docs, Sheets, Forms), including working knowledge of Google Sheets (sorting, filtering, formulas, and organizing data).
- Professional, friendly, and customer-service-oriented demeanor when working with students, families, and faculty.
- Strong computer skills and the ability to learn new software applications quickly.
- Demonstrated ability to exercise sound judgment and handle sensitive situations with professionalism.
-
Preferred Qualifications
- Experience working in an educational, nonprofit, music, or arts organization.
- Experience with scheduling or student management software.
- Experience with Canva and/or basic graphic design.
- Experience updating websites using WordPress.
- Familiarity with social media platforms such as Instagram, Facebook, and YouTube.
- Interest in music, arts education, or the nonprofit sector.
Hours: Full-Time (11:00 AM – 7:00 PM, Monday through Friday; a few weekend hours during the year, as needed, for concerts and special events)Benefits: Performance-based bonus, medical insurance allowance, paid vacation, and paid holidays.
Salary Range: $39,000 - $44,000, based on experience
