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VCI Construction, LLC
Long Beach, California, United States
(remote)
1 day ago
Job Function
Other

Description

Overview and Essential Functions

Office Coordinator / Admin Assistant $22 - $25 / hour

Our company is seeking an Office Coordinator / Admin Assistant who is efficient and comfortable being a member of a team. The ability to multitask, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal Office Coordinator candidate is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this administrative position.
  • VCI is now hiring immediately!
  • 100% paid training
  • Company phone, equipment
  • Company vehicle and fuel card if required.
  • Advanced opportunities and career growth
  • Military veterans are encouraged to apply.

What you'll do at VCI Construction... (essential functions)
  • The Office Coordinator maintains electronic filing systems.
  • Records, files, and proficient at emails.
  • Assists in obtaining permits and licenses.
  • Maintains project records.
  • Maintains subcontractor contacts.
  • Notifies Safety Department of crew locations.
  • Verifies invoices to shippers.
  • Verifies quotes to invoices.
  • Codes invoices for project manager approval, issues, and maintains PO log.
  • The Office Coordinator will maintain various job trackers (Excel)
  • The Office Coordinator will collect, assemble, and report production daily.
  • Process billing (units/firm bid)
  • Completes digital as-built drawings and works with Operations Staff.
  • Updates job tracking reports.
  • Prints drawings, documents, monitors, logs, and submits new bids.
  • The Office Coordinator will check timesheets to ensure they are filled out correctly.
  • Coordinates with internal accounting staff to provide reports and forms as requested.
  • The Office Coordinator will provide assistance to Project Manager, Supervisors, and field employees as needed.
  • Performs other related duties as assigned.


Qualifications

Who VCI Construction is looking for... (required skills for success)
  • Must be able to pass a pre-employment drug screen and background check.
  • Proficient with Microsoft suite (Excel, Word, etc.)
  • Organized
  • Fast learner
  • Self-starter - Able to work on their own, comfortable taking on responsibilities without having to be continually directed.
  • 2-5 years relevant experience
  • Good people skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner.
  • Must be able to follow instructions and directions to perform job tasks.
  • Possesses good verbal and written skills.
  • Must help to solve problems as opposed to starting, adding to or feeding on them.
  • Ability to multitask several assignments simultaneously.

Additional Skills (not required but would be beneficial):
  • Construction industry experience.
  • Basic accounting background

Benefits and Company Summary

What VCI Construction offers you... (company benefits)
  • Medical, Dental, Vision and Prescription Plans
  • Flexible Spending Account/Health Savings Account
  • Short- and Long-Term Disability
  • Supplemental Life and AD&D
  • 401(k) Retirement Savings w/ 50% Company Match
  • Stock Purchase Plan
  • Company Discounts
  • Legal Insurance
  • Paid Time Off and Holidays

VCI Construction is...

Our team combines decades of experience and continuous learning to achieve the best-in-class execution of telecom and utility construction. The team at VCI Construction maintains the highest standards of quality, safety, and knowledgeability, continually building upon our skills to expertly deliver the comprehensive services our customers and industry partners require.

We are a company united in our vision of connecting America. Our culture is grounded in and shaped by our values. These values act as our behavioral compass and guide how we interact with each other, our customers, and the communities in which we operate. Across our teams, we strive to treat each other with respect, value different perspectives and experiences, keep our and others' safety top of mind, and uphold the highest ethical standards.

Our company supplies the single most critical resource telecom service providers need: skilled people. We provide opportunities for our people to learn and develop the skills and knowledge to be successful in their current role as well as to prepare them for future growth within the company. Join us!

EEO

Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws.

The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)

The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories.

Job ID: 72611823
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