Description

This role is a full-time, in-office HR and administrative position responsible for supporting recruitment, onboarding, HR administration, employee support, and compliance with company policies. Core qualifications include 1–2 years of related experience, strong organizational and communication skills, attention to detail, and the ability to handle confidential matters. Responsibilities range from managing employee records, coordinating interviews, supporting HR projects, and providing administrative help to senior management. 

Key Responsibilities

Recruitment & Onboarding

• Post job advertisements across recruitment platforms.
• Screen resumes and conduct the initial phone interviews when required.
• Schedule interviews for hiring managers.
• Prepare letters and onboarding documentation.
• Onboard and communicate with all new employees, including adding new users and staff files in HRIS and other relevant systems.
   

HR Administration & Recordkeeping

• Maintain accurate and organized employee files.
• Track certifications and other HR timelines.
• Generate routine HR and general operations reports.
   

Employee Support & Communications

• Respond to employee inquiries regarding policies, benefits, procedures, and general HR concerns.
• Support general company operations by assisting in relevant communications.
• Draft memos, notices, and HR communications.
   

Compliance & Policy Support

• Assist in maintaining compliance with employment standards, health & safety requirements, and organizational policies.
• Help update and distribute policies, forms, and HR templates.
• Support incident reporting, WCB submissions, and follow-ups.
   

HR Projects & System Support

• Assist with HRIS (Human Resources Information System) updates and accuracy checks.
• Participate in HR projects such as policy updates, employee engagement initiatives, process improvements, and reporting.
   

Operations Support

• Assist the Senior Management team with administrative task management related to company maintenance, facilities management, and any other reasonable duties.
• Supply ordering and oversight management were required.

Requirements

Qualifications

• 1–2 years of HR or administrative experience preferred.
• Prior experience handling confidential information or supporting sensitive matters.
• Experience with Dayforce is an asset.
   

Core Competencies

• Customer Service: Proven expertise in interacting with employees in a friendly, efficient, and professional manner to meet their needs and ensure a positive experience.
• Flexibility: Ability to adapt to shifting priorities, work schedules, and role demands. Open to changes, multitasking, and varying responsibilities.
• Detail-Oriented: Ability to perform tasks with thoroughness and accuracy. Ensuring all aspects of work are completed accurately.
• Collaborative Spirit: A team player who thrives in cross-functional environments.
   

Behaviour & Skills

• Strong organizational and time-management skills; able to manage multiple priorities.
• High attention to detail, especially with data entry, employee records, and documentation.
• Confidentiality is a must.
• Excellent written and verbal communication skills.
• Proficiency using Microsoft Office.
• Strong customer service mindset when supporting employees.