Job Function: Admissions Office Staff
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The Woodward School for Girls
Quincy, Massachusetts, United States (on-site)
14 days ago
The Woodward School for Girls
Quincy, Massachusetts, United States
14 days ago
Job Type
Job Duration
Education / Teaching / Administration
Min Experience
2-3 Years
Min Education
Required Travel
Salary - Type
Yearly Salary
Job Function
Admissions Office Staff


The Admissions, Financial Aid, & HR Coordinator is a key member of The Woodward School for Girls’ senior administrative team. This role involves monitoring the school's financial and business health, collaborating with various departments, and ensuring smooth day-to-day business.

We are seeking candidates with a minimum of three years experience in a business office setting. The ideal candidate should possess a bachelor’s degree and have experiences in admissions and financial aid backgrounds.

Salary: $50,000 + benefits


Accounting/Business Office:

  • Collaborate with Administration Team to create a budget
  • Support AP and GL
  • Support accounting services to implement bills and pay them.
  • Reconcile and maintenance Accounts Receivable in Quickbooks by comparing them to TADS.
  • Administer payroll and benefits
  • Work with accounting service to coordinate annual filings and audits
  • Collections on accounts in Arrears
  • Manage all petty cash and club finances
  • Manage the School store inventory and income/expense
  • Oversee the school's liability and property insurance needs and requirements
  • Act as the liaison between our office bookkeeper and the Woodward School.

Engagement with Board and Head of School:

  • Communicate regularly with the Head of School and Finance Committee


  • Enrollment and ReEnrollment of New and Returning Students in our enrollment system and tuition management system TADS.
  • Assisting Director of Enrollment in sending emails to potential students/family members, uploading files to Ravena, our admissions portal, answering admissions emails, preparing for events. and ordering promotional items
  • Oversee Financial Aid in collaboration with the Head of School & Enrollment Director.
  • Process Financial Aid request through SSS Tads.

Human Resources:

  • Leads the full lifecycle for all exempt and non-exempt hiring including posting job advertisements, coordinationing interviews, extending job offers and onboarding
  • Oversee employee Handbook including compliance with employment laws and responsibilities
  • Provide support to staff on employee relations and conflict resolution
  • Oversee employee benefits program including health insurance and leave policies School Life
  • Believe in Woodward’s mission and advocate for girls-only education
  • Be a visible presence at school
  • Attend all school community events and activities
  • Collaborate with colleagues from other departments to help Woodward carry out our mission

An exceptional opportunity awaits to join the vibrant and collaborative senior administrative team at a small but prestigious girls' school in downtown Quincy, steps away from the MBTA Red Line and Commuter Rail. As part of this dynamic team, you will play a pivotal role in supporting girls' education at a historic and diverse institution with a rich legacy of excellence. Reporting directly to the Head of School, this hybrid position offers a unique blend of responsibilities, including liaising with our external accounting and business management team to ensure seamless communication and operations. Enjoy the unique benefit of extended vacations, providing ample opportunities to spend quality time with your family during school breaks and holidays, a perk rarely found in this field.

Additionally, you will provide invaluable support to the Admissions Team, facilitating enrollment agreements for new students, managing re-enrollments, and overseeing need-based financial aid initiatives in close collaboration with the Head of School and Enrollment Director. Furthermore, as the key point person for human resources, you will spearhead the posting of employment opportunities, oversee the onboarding process for new employees, manage employee benefits, and facilitate all aspects of human resources management. This role presents an exciting opportunity to make a meaningful impact on young women's education and development while contributing to our institution's continued success and growth.

We are an equal opportunity employer committed to fostering workplace diversity, equity, and inclusion (DEI). We encourage applications from individuals of all backgrounds, including race, ethnicity, gender, sexual orientation, age, religion, disability, and veteran status. Diversity drives innovation and excellence, and we value every individual's unique perspectives and talents to our team. We are dedicated to creating a welcoming and supportive environment where all employees feel valued, respected, and empowered to succeed. Fair and equitable treatment is paramount throughout our recruitment process, and we actively celebrate the contributions of minority and underrepresented groups in our organization.


Minimum Requirements:

Bachelor's Degree

Bookkeeping experience preferred

Minimum three years experience in a Administrative Assistant or Business Office Setting

Ability to work collaboratively with diverse stakeholders

Strong interpersonal skills and a willingness to take on additional administrative duties

Experience with Quickbooks Online

Google Suites proficient

Job ID: 73400214

Please refer to the company's website or job descriptions to learn more about them.

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