Description
Senior Marketing Specialist
Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.
Position Summary:
The senior marketing specialist drives the promotion and visibility of the Physical Review journals through strategic, cross-channel marketing and event execution. The position supports the broader goals of APS Publishing by aligning marketing initiatives with editorial priorities, publishing milestones, and organizational objectives. Through close collaboration with editorial, design, and external partners, this role ensures the consistent delivery of impactful campaigns, engaging content, and seamless event presence that elevate the reputation and reach of the Physical Review journals across the global scientific community, apply today!
APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.
Responsibilities:
- Lead planning and execution of journal promotion strategies at major conferences and meetings; develop and maintain an annual marketing calendar aligned with editorial goals and key publishing milestones.
- Oversee all exhibit logistics, including budgeting, registration, contract negotiation, booth furnishings, and on-site coordination in partnership with editorial and marketing staff.
- Manage promotional inventory from procurement to distribution, ensuring alignment with brand identity and effective utilization across campaigns and events.
- Create and edit high-impact marketing content, including advertisements, digital and print collateral, and trade show materials; collaborate with editorial, design, and external vendors to maintain quality and branding consistency.
- Collaborate with graphic designers and vendors to produce visually compelling materials that comply with APS brand guidelines and effectively support campaign goals.
- Develop targeted post-event messaging, including email content and follow-up strategies tailored to event attendees and key audience segments.
- Track and report campaign performance, compiling analytics across email, social media, and event engagement to inform future strategy and optimize ROI.
- Project manage the journal catalog lifecycle, including content coordination, cross-functional review, production oversight, and timely distribution.
- Coordinate logistics for stakeholder events, including invitation management, RSVP tracking, vendor liaison, and on-site support.
- Ensure web content accuracy for librarian and journal promotional pages through routine audits and updates, in collaboration with the digital and editorial teams.
- Facilitate virtual promotional events, managing timelines, platform setup, content planning, and attendee communications.
- Contribute to cross-departmental initiatives, bringing marketing insights to editorial, operations, and public outreach collaborations.
Education:
- Bachelor’s degree in communications, marketing, or related field (directly relevant work experience in lieu of degree accepted)
- Experience, Knowledge, Skills, and Abilities: Minimum of 5 years, marketing, and customer service experience required.
- Experience working with associations or nonprofits.
- Excellent writing and proofreading skills required.
- Ability to multitask and prioritize multiple projects.
- Advanced working knowledge of project management principles and using tools (Asana preferred) to track work and report outcomes.
- Familiarity with email marketing, including building, creating, and sending emails; and reviewing performance and analytics.
- Specialized knowledge of production of marketing materials.
- Advanced working knowledge of social media, including social media management software.
- Demonstrated experience with marketing reporting including the use of Google Analytics and social media metrics.
- Strong organization, documentation, and prioritization skills.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- Ability to adapt to quickly changing schedules.
- Ability to work well with interdepartmental teams as well as independently.
- Preferred: Interest in science.
- Preferred: Familiarity with Asana work management platform
- Preferred: Familiarity with Adobe Suite and Google Business Applications.
Travel: The position requires travel up to 25% to relevant events and conferences, client sites, representation at key meetings and events, and to conduct site and vendor assessments, and to attend meetings and events as part of its core responsibilities. Including travel to APS offices in Long Island, NY; Washington DC; and College Park, MD, as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.
Salary
The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.
Hiring Range: $58,926/year - $80,287/year (USD)
Target Starting Range: $58,926/year - $65,555/year (USD)
Work Environment:
As noted above, APS offers a “Remote First” workplace. Although our offices are located on Long Island, NY, College Park, MD and Washington DC, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.
Our Core Values:
- Scientific Method
- Trust, Integrity, and Ethical Conduct
- Equity, Diversity, and Respect
- Collaboration
- Education and Learning
- Speaking Out
Amazing 2025 Benefit Offerings:
- Flexible schedules and ability to work remotely
- 8% employer-paid retirement contribution
- Investment advisement services: 100% employer paid
- Medical benefits: PPO or HDHP option
- Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
- Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
- Dental benefits: individual coverage 100% employer paid
- Vision benefits: individual and dependent coverage 100% employer paid
- Basic Life & Accident insurance: employee coverage 100% employer paid
- Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
- Disability insurance: employee coverage 100% employer paid
- Voluntary Accident & Critical Illness insurance
- Healthcare, Commuter & Dependent care flexible spending accounts
- Vacation: 15 days annually
- Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
- Personal leave: 4 days annually
- Volunteer leave: 1 day annually
- Sick leave: 10 days annually
- Bereavement & Compassion leave: 2 -15 days based on loss
- 12 weeks employer-paid family leave
- College tuition reimbursement plan
- Job related seminar & continuing education
- Professional Certification/Recertification 100% employer paid
- Training and professional development; access to LinkedIn Learning on-demand courses
- Employee Assistance Program
- Mindfulness Meditation: live and on-demand classes
- APS does not offer relocation assistance/costs
The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.
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