Description

Job Scope

The Trade Show and Events Coordinator leads major trade shows, regional trade shows for assigned regions and business units (BUs). 

 The Trade Show and Events Coordinator collaborates with BU Marketing Directors, Product Managers, and members of the Marketing Communications team to provide an exceptional customer experience. 

Responsibilities

• Plans, manages, and executes major and regional trade shows.
• Develops, manages, and oversees event project plan, budget, agenda, and timeline. Drives vendor and internal team deliverables to meet timeline and budget requirements.
• Provides on-site management for major trade shows, including set-up and tear-down.
• Works cross-functionally to optimize booth layout, and product displays for all trade shows.
• Responsible for materials ordering, arranging facilities, catering, hotels, transportation, off-site events, and other arrangements.
• Maintains strong relationships with major trade show associations to support and enhance Acumed’s industry presence.
• Serves as a liaison with vendors for assigned projects to ensure quality, customer satisfaction, and adherence to Acumed branding standards.
• Responsible for auditing trade shows and event expenditures monthly to ensure correct allocation of expenses. Reviews event invoices for accuracy and submit purchase orders for payment.
• Solicits feedback on the effectiveness of displays, lead retrieval, booth staff, etc., creates action plans and recommend improvements to increase vendor quality, decrease costs, and increase program quality.
• Assists with cadaveric labs.
• Conducts work in accordance with Acumed compliance policies.
• Documents surgeon expenses and report monthly.
• Processes event-related payments.
• Support other events as assigned. 

Requirements

Qualifications

• Bachelor’s degree with a minimum of three years’ Trade Show and Event planning experience is required; Certified Meeting Professional (CMP) designation preferred.
• Ability to manage multiple priorities, be detailed oriented, and highly organized.
• Excellent writing, verbal communication, and presentation skills.
• Competency in creating PowerPoint presentations and utilizing Excel spreadsheets for activity tracking.
• Ability to work collaboratively and independently in a cross-functional and team-oriented environment.
• Proficient with Microsoft Office Suite.
• Ability to respond professionally to direction, and feedback.
• Strong verbal and written communication skills.
• Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
• Ability to successfully manage multiple, concurrent project demands within established timelines and budgets on a global scale.
• Significant travel to major trade shows required, approximately 30%.