Description

About Foundervine

Today, Foundervine stands as one of the largest and most active accelerator ecosystems, successfully designing and delivering business and investment readiness programmes that empower entrepreneurs. Our track record includes collaborations with leading organisations such as Barclays, Lloyds Banking Group, Sainsbury's, Google, and the UK Government.

At Foundervine, you'll be joining a small but dynamic team at a pivotal moment in our mission, creating a collaborative and results-driven culture where every team member plays a meaningful role. Our mission to transform society by making innovation accessible to anyone, anywhere, is what fuels us to deliver our best work every day.

Behind the scenes, we operate with the energy, agility, and expertise of a much larger organisation, despite our lean team size. With a strategic presence in the UK, Ghana and soon in the US, we are deeply connected to our core values: action, impact, inclusion, innovation, courage, and integrity.

A Culture of Support and Development

At Foundervine, we are more than just colleagues, we are a team that genuinely cares about one another. We prioritise well-being, collaboration, and continuous learning ensuring that our team feels valued and empowered. Through regular check-ins, cross-team collaboration, and knowledge-sharing sessions, we create an environment where ideas thrive.

We understand that life happens beyond work, which is why we strive to provide flexibility, especially where it's most needed, ensuring that no one has to choose between professional success and personal well-being. At Foundervine, we don't just focus on what we're building, we focus on how we build it and who we build it with. You're not just an employee, you're part of something bigger!

The Role

As the Project Coordinator, you will play a crucial role in facilitating the smooth execution of various projects within our organization. Based in Ghana, you will work closely with our dynamic team to ensure the successful implementation of the various programs. Your primary responsibilities will include coordinating project timelines, resources, and tasks and providing administrative support to ensure efficient project delivery. Your attention to detail and proactive approach will be essential in maintaining project schedules and meeting objectives.

Key Responsibilities :

Portfolio & Strategic Alignment:

• Support the Central Projects Office (CPO) to maintain visibility of the full project and programme portfolio, including priorities, sequencing, and dependencies.
• Assist in aligning projects and programmes to organisational strategy, funding decisions, and delivery capacity.
• Contribute to portfolio planning cycles, including intake, prioritisation, and roadmap updates.

Project Setup:

• Assist in defining project scope, objectives, and deliverables for new projects.
• Coordinate with stakeholders to establish project timelines, resources, and budget estimates.
• Set up and maintain project management tools and systems for effective tracking and reporting.

Program Management Support:

• Provide regular support for the management and coordination of projects and programs, ensuring alignment with objectives.
• Facilitate communication and collaboration with stakeholders throughout project lifecycles.
• Handle administrative tasks such as developing project documentation, scheduling meetings, and maintaining records.

Governance and Compliance:

• Support project governance and compliance, ensuring adherence to standards and producing draft governance reports.
• Assist in standardising project management processes to ensure consistency and quality.

Monitoring and Evaluation:

• Coordinate with project teams to implement monitoring and evaluation plans.
• Participate in monitoring and evaluation activities to track progress against objectives, KPIs, and metrics.
• Assist in maintaining consistent portfolio KPIs and reporting metrics to enable organisation-wide visibility.

Risk and Issue Management:

• Support the identification, tracking, and resolution of project risks and issues.
• Ensure effective management of risks and issues, including timely escalation and mitigation.
• Support proactive identification of cross-project risks, constraints, and delivery bottlenecks impacting the wider business.

Continuous Improvement:

• Assist in implementing best practices and lessons learned across projects.
• Contribute to the improvement of Project Management Office (PMO) processes and practices.
• Contribute to building a "single source of truth" across programmes & projects (documentation, reporting, decisions, and status).

Documentation and Reporting:

• Maintain accurate project and program records.
• Take meeting minutes, ensuring an accurate audit trail of decisions.
• Ensure effective project and program reporting to stakeholders.
• Support portfolio-level reporting by consolidating updates across multiple projects/programmes into clear leadership insights.

Other Duties:

• Carry out any other duties as may reasonably be required by Foundervine.

Qualifications and Key Competencies

• Bachelor's degree in Business Administration, Project Management, or related field is preferred
• PMP Certification desired
• Previous experience in project coordination or a similar role.
• Excellent organisational skills and attention to detail.
• Excellent interpersonal, written and verbal communication skills, including the ability to work with a wide range of external and internal customers and stakeholders from different countries and cultures
• A proactive approach with a problem-solving attitude
• Some experience running and organising projects including planning, design, implementation and reporting back to stakeholders
• Experience supporting multiple projects/programmes simultaneously, ideally in a portfolio or PMO/CPO environment.
• Exposure to portfolio-level reporting (not just individual project reporting).
• Ability to work effectively both independently and as part of a team.
• Ability to work under pressure and meet strict deadlines
• Strong skills in project tooling (e.g. Asana, Monday.com, Jira, Smartsheet, MS Project, or equivalent).
• Willingness to learn and grow in a fast-paced environment

What we offer

• Competitive Salary: Receive a competitive salary commensurate with your skills, experience, and contributions.
• 25 Days of Annual Leave: Enjoy paid time off to recharge and pursue personal interests.
• Birthday Off: Celebrate your special day with a day off to enjoy as you please.
• Birthday Gift: Celebrate your special day with special tokens of appreciation.
• Flexible Working Arrangements: Embrace a healthy work-life balance with flexible scheduling options.
• Optical Benefits: Take care of your vision with optical benefits.
• Internet Allowance: Receive an allowance to cover internet expenses, ensuring seamless connectivity for remote work.
• Fitness Benefits for Gym and Sports: Take advantage of fitness benefits that include gym memberships, sports activities, and wellness programs to support your physical and mental wellbeing.
• Career Advancement Opportunities: Take advantage of opportunities to gain expertise, advance your career, and make a meaningful impact on the broader community.
• Commitment to Development: Receive dedicated support for personal and professional growth, including an individual annual training budget.
• Performance-Based Bonus: Eligibility for a 1-3% bonus based on performance ratings.
• Peer Recognition Scheme & Team Socials: Foster a culture of appreciation and camaraderie through peer recognition and team-building events.
• Monthly Lunch Allowance: Enjoy a delicious lunch every month, courtesy of the company.
• Office Snacks: Stay fuelled and focused with a selection of office snacks.
• Join a Company Passionate about Diversity and Inclusion and Social Impact: Be part of an organisation that is deeply committed to fostering diversity and inclusion and making a positive social impact.
• Access to Expert-Led Events: Participate in numerous events and training sessions led by industry-leading experts.

Diversity and Inclusion Statement

Our mission is to welcome everyone regardless of age, sexual orientation, gender, pregnancy, religion, nationality, ethnic origin, disability, skin colour, marital status or parental status. We celebrate and support diversity, and we are committed to ensuring equal opportunities for employees, partners, contractors, and applicants. If you need assistance or require reasonable adjustments during the application or interview process, please contact us @Foundervine, at your earliest convenience.