Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Normal business hours are M-F, 8-5. Occasional after hours may be needed.
Advertised Salary Commensurate with Experience Posting Date 10/07/2025 Open until filled Yes Closing Date Proposed Starting Date 11/17/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Program Coordinator III FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications
Budgeting/Financial Reconciliation
Customer Service
Data Entry
Event Planning
Position Summary
Primary coordinator responsible for meeting all contractual, administrative, financial, and logistics requirements for multiple complex outreach and educational training programs totaling approximately $400,000 annually. Deliver assigned programs to a range of local government agencies and public service professional associations as assigned. The programs assigned are both contracted with professional associations and Institute programs that provide specialized and technical training to local and state level government agencies. Assignment of associations are based on conference scheduling, portfolio management, and association contracts renegotiated on an annual/bi-annual basis. Most programs lead to a certificate through the Carl Vinson Institute of Government or are programs needed as continuing education hours for local government officials. The position has authority for contract development and negotiation; design and development of the master event plan and implementation schedule; program development, evaluation and reporting; client relationships and communication; event budget and program account management, conference and event coordination and management; IT development and application; staffing plans; and management of administrative and participant records systems.
Knowledge, Skills, Abilities and/or Competencies
Ability to communicate clearly and effectively verbally and in writing.
Organizational and time management skills.
Relationship building/relationship management.
Problem-solving and adaptability.
Proficient in Adobe Acrobat, Microsoft Office Suite.
Physical Demands
Travel, evenings, and weekends may be involved.
Driving - as needed to perform job related duties.
Lifting and carrying conference materials.
Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Independently and simultaneously develop and manage multiple, complex outreach and educational projects for contracted clients. Ensure USG standards are applied for certificate programs and that all deliverables and the client as well as University and CVIOG expectations are met for assigned programs.

Percentage of time 50 Duties/Responsibilities
Manage individual program contracts for each client to include development of ongoing, multi-year contracts, and adjustments in costs for training materials, instructor pay, and travel and lodging. Also make changes as needed to specified tasks and deliverables and delivery dates to ensure all expectations and requirements are shared between the signatories.

Percentage of time 10 Duties/Responsibilities
Manage each program's training event's administrative requirements including budgeting, expenditure accountability, purchasing, reporting and evaluation within University, CVIOG and unit policies and procedures. Additionally, responsible to secure facilities, lodging, food and beverage and audio-visual support contracts for program training as required. Contracts are to be processed within University guidelines.

Percentage of time 10 Duties/Responsibilities
Enter and maintain data and reports for each program participant training records and update throughout the participant period of enrollment. Advise participants upon call or electronic communication on class needs for completion or graduation.

Percentage of time 20 Duties/Responsibilities
Represent the organization at a range of statewide meetings and at all functions for assigned programs to make and inform program decisions. Develop and maintain relationships with various business partners and clients, providing a range of customer services.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Tiffany Smith Recruitment Contact Email tiffanysmith@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • UGAJobs (UGA's job board)
   • LinkedIn
   • Handshake
   • Indeed.com
   • HigherEdJobs
   • A current UGA employee
   • Other (please provide resource)
2. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents