Description

Reports to: Director of Business Services

Qualifications:

Working knowledge of payroll principles, bookkeeping practices, financial software and accounting systems with three to five years' experience preferred. 
Detail-oriented individual with good oral and written communication skills and excellent customer service.
Advanced computer skills and ability to operate office equipment.
Ability to assume responsibility, display initiative, think critically and exercise good judgment.
Such alternatives to the above qualifications as appropriate.
Preferred Experience: 

Post-secondary degree in accounting, business, or related field
Job related experience in schools, public sector or governmental payroll
Knowledge of software currently used in the district -- Skyward, Frontline, Google and Microsoft Office
Additional training or education related to payroll, Skyward, and accounting
 
Responsibilities:

Payroll:

Prepare, process and reconcile the district's twice-monthly payroll for all employee groups using Skyward
Create disbursement records for all employee 403(b) benefits and deductions; distributes to appropriate providers
Process and send direct deposit, tax and retirement payments electronically
Balance, reconcile, process and communicate budgetary checks and reports for each payroll run including year-end balance of contracts (payroll liabilities) for the review of the Business Services Office following all internal controls and procedures
Collaborate with department staff to ensure that all employee payroll data is accurately entered for various employee groups
Maintain all court ordered disbursements and respond to inquiries
Comply with all payroll tax requirements, including local, state and federal regulations and filing local state and federal payroll tax returns.  Work with tax agencies to resolve any outstanding issues.
Ensure compliance with federal and state wage and hour laws, WRS requirements, IRS regulations and other applicable mandates
Updates annual salaries, fringe benefits, and leave totals
Annually prepares a timeline calendar for all hourly employees to submit their electronic time sheets and for school administrative assistants to review and turn in substitute teacher verification
Updates employee Skyward records for changes in but not limited to district benefits and deductions, such as TSA, 403(b), Life Insurance, Life Over 50, flex spending, etc.
Reviews timesheets submitted by hourly staff for reasonableness
Reviews aide, paraprofessional, and teacher absentee information for semi-monthly payment of substitutes
Computes extra duty pay for employees
Calculates employee payroll deductions (i.e. TSA's, garnishments, FMLA, workers compensation leave, and any other benefit adjustments) in cooperation with the Benefits Coordinator and Human Resources
Reviews all payroll-related invoices for accuracy (life, disability, pension plans, etc.), in collaboration with the Benefits Coordinator
Applies annual time off balances for teachers per handbook language
Provides information to auditors for the annual audit
Assists with the annual work comp audit
Updates WRS accounts with the Benefits Coordinator
Assists staff as needed with Employee Access and True Time in Skyward Financial
Acts as a backup for new employee setup in Employee Access and True Time
Review Frontline Absence Management reports for accuracy, make necessary changes, and import into Skyward for payroll; coordinate with building administrative assistants
Maintain current Frontline Absence Management records through Skyward updates and counters
Ensures accurate tracking, calculation and payment of overtime hours, monitors compliance with federal and state wage and hour laws (including the "Big Beautiful Bill"), and supports reporting and audit processes related to overtime practices
Maintain and update the Skyward Employee Management module
Maintain detailed records and ensure compliance with record retention requirements
Maintains and adheres to internal controls and segregation of duties related to payroll processing, reporting, setup and disbursements
Work closely with the director and department staff to prioritize department functions and plan schedules to meet deadlines, recommending actions to improve operating procedures.  Assist department team members with the completion of major projects as they arise
 

Payroll Report Processing:

Unemployment Compensation Quarterly Report
Federal 941 Quarterly Report
Assists with the WI Retirement Annual Report
State Annual Tax Report (WT-7)
Employee's W-2 Wage and Tax Statements
Annual Federal W-2 Wage and Tax Summary Report
US Department of Labor Statistics and Annual Report
Assists TSA reporting and compliance reports
Federal 941 Tax Deposit
Department of Revenue WT-6 State Report and Payment
Create and upload TSA reports
Upload the annual ACA reporting on the federal website with the Benefits Coordinator
Other reports as required
General:

Follows district policies and promotes a positive image of the district at all times
Perform other responsibilities as assigned by the Director of Business Services
Properly handles confidential matters related to staff and district financial records
Provides responsive and accurate customer service to employees regarding payroll inquiries, deductions and pay discrepancies.
Read and interpret documents such as local, state or federal reporting forms, financial documents, procedure manuals and governmental regulations
Accurate data entry and numerical processing
Adapt to changing work priorities with interruptions
Ability to work independently
Performance Evaluation: Performance will be evaluated by the Director of Business Services annually.

Employment: Twelve-Month