Description
About the Role
We’re looking for a proactive and resourceful Office Administrator to manage daily office operations, assist company leadership, and help ensure a positive and professional environment for employees and visitors. This individual will work closely with the CEO, HR team, and other executives, providing a high level of administrative and operational support across multiple functions.
Key Responsibilities
Serve as the first point of contact for guests, employees, and vendors, representing the company with professionalism and warmth
Provide comprehensive administrative assistance to the CEO and leadership team, including calendar management, travel arrangements, and meeting coordination
Manage incoming mail and deliveries, ensuring timely distribution throughout the office
Coordinate office maintenance requests, oversee facility needs, and partner with the Security team to uphold safety standards
Prepare and distribute company-wide communications and announcements
Support HR initiatives including onboarding, employee badging, and maintaining confidential personnel files
Assist with planning and executing company meetings, employee events, and leadership travel logistics
Maintain organized systems for document storage (physical and digital)
Order, stock, and track office and shipping supplies
Provide occasional support to Accounting and other departments for administrative tasks and special projects
Qualifications
Previous experience providing administrative support in a professional, corporate setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio)
Excellent written and verbal communication skills
Highly organized with strong attention to detail and time management abilities
Comfortable managing multiple priorities independently in a fast-paced environment
Personable, upbeat, and confident interacting with staff at all levels
Ability to handle confidential information with discretion
Preferred Skills & Experience
Knowledge of basic office and facilities operations
Experience in event planning or coordination
Prior exposure to HR support or onboarding processes
1–2 years of related experience preferred
Education & Physical Requirements
High school diploma required; bachelor’s degree in business, administration, or related field preferred
Ability to occasionally lift or move items up to 15 lbs (such as office supplies or equipment)
Requirements
-Previous experience providing administrative support in a professional, corporate setting
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio)
-Excellent written and verbal communication skills
-Highly organized with strong attention to detail and time management abilities
-Comfortable managing multiple priorities independently in a fast-paced environment
-Personable, upbeat, and confident interacting with staff at all levels
-Ability to handle confidential information with discretion
-Preferred Skills & Experience
-Knowledge of basic office and facilities operations
-Experience in event planning or coordination
-Prior exposure to HR support or onboarding processes
-3-5 years of related experience preferred
Education & Physical Requirements
High school diploma required; bachelor’s degree in business, administration, or related field preferred
Ability to occasionally lift or move items up to 15 lbs (such as office supplies or equipment)
