Description

Company Description

AUTODOC is the largest and fastest-growing auto parts ecommerce platform in Europe. Present across 27 countries with over 5,500 employees, AUTODOC generated revenue of over €1.5 billion in 2024, supplying more than 8.4 million active customers with its 6.6 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

Job Description

You will be responsible for overseeing the general administrative functions. Your duties will include assisting the in-house attorneys with all organizational tasks by ensuring a high level of organizational efficiency, communication, record keeping and coordination between all departments.

Responsibilities:

As part of the legal team, you will strongly support the legal department organizationally.

• Administrative support for the internal legal department
• Participation in the preparation of project coordination plans with timelines for the legal department and timely collection of stakeholder reports on this specific project
• Organization of the daily office routine, in particular completion of general office tasks (filing, noting and reminding of deadlines, correspondence)
• Receiving, forwarding and responding to phone, fax, email and Jira ticket requests
• Processing incoming and outgoing emails via the legal department's email address
• Filing and managing documents
• Maintaining accurate records and documentation
• Communicating and working closely with outside counsel (independently forwarding tasks)
• Formatting contracts and other documents

Requirements:

• Successfully completed commercial training and professional experience as a team assistant/office manager
• Excellent written and spoken German and English, knowledge of Russian is an advantage
• Very good knowledge of MS Office and all Google tools
• Knowledge of Jira is an advantage
• Independent and structured way of working
• Professional manners, friendly and engaging demeanor
• Organizational talent, careful and structured way of working
• High level of reliability and a responsible, independent way of working

What do we offer?

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

AUTODOC does not accept unsolicited CVs from recruiters or employment agencies in response to the AUTODOC Careers page or an AUTODOC social media post. Any legal offering in this regard as well as any Terms and Conditions of recruiters or employment agencies are expressly rejected by AUTODOC. AUTODOC will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. AUTODOC explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency.

Join us today and let's create a success story together!