Description

We are seeking an Inventory & Distribution Coordinator who will follow established protocols to ensure that all receiving, delivery and shipments for the Johns Hopkins community are processed and completed accurately daily. Ensures all customers receive the correct items in a timely fashion.

Specific Duties & Responsibilities

• Handle all aspects of inventory and distribution.
• Train new delivery staff and students. Set student assignments and monitor progress and deficiencies.
• Open delivery areas at the start of workday.
• Unpack deliveries from suppliers.
• Ensure deliveries are covered and completed accurately and timely.
• Monitor the alarm system and respond to freezer alarms.
• Deliver inventory products to individual research labs.
• Coordinate delivery routes by building and campus and operate delivery vehicle to deliver inventory to various campuses.
• Defrost freezers and maintain equipment.
• Generate and organize the quarterly inventory report.
• Maintain the stability and integrity of inventory items.
• Process all orders within the database to create daily invoices for delivery.
• Responsible for weekly reporting and removal of chemical waste and drop off.
• Responsible for inventory and space management for over 700 stocked items and hundreds of special-order chemicals.
• Establish and upgrade delivery protocols for all delivery routes and staff and ensure adherence to established protocols.
• Communicate directly with Biotech companies to monitor outstanding orders.
• Adapt to changes in protocol as inventory and distribution needs arise.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• One year of related retail or customer service experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• HIPAA
• DOT/IATA Dangerous Goods Shipping
• Chemical Waste Management (obtained after employment)

Technical Skills & Expected Level of Proficiency

Analytical Skills - Awareness

Inventory Control - Awareness

Inventory Document Control and Reporting - Awareness

Logistics Distribution Coordination - Awareness

Staff Training and Development - Awareness

Classified Title: Inventory & Distribution Coordinator
Role/Level/Range: ATO 37.5/03/OD
Starting Salary Range: $16.20 - $28.80 HRLY ($42,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 8:30 to 5pm
FLSA Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Genetic Resources Core Facility GRCF
Personnel area: School of Medicine

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

School of Medicine - East Baltimore Campus