Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday, 8am-5pm, with additional hours as directed by supervisor to meet organizational needs and deadlines
Advertised Salary Commensurate with Experience Posting Date 01/28/2026 Open until filled Yes Closing Date Proposed Starting Date 03/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Study Abroad Coordinator II FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications

• Master's Degree
• At least 2 years of experience in Study Abroad

Position Summary
The International Education Operations Coordinator will provide operations support for faculty study abroad program directors, coordination support for CAES Study Abroad Programming Committee, and support and back-up for CAES Office of International Programs faculty and staff. This position will have primary responsibility for outward-facing and inward-facing UGA StudyAway Portal for CAES International Education Program Portfolio (includes faculty-led study abroad, exchange, and independent experiences. It will also manage the New Study Abroad Program Proposal Process and the annual Program Planning Process for existing faculty-led programs on behalf of CAES. This position involves domestic travel for professional development opportunities and/or for logistical coordination of CAES International Programs and international travel to join at least one CAES study abroad program per year.
Knowledge, Skills, Abilities and/or Competencies

• Knowledge of UGA Study Away policies and protocols
• Significant experience with StudyAway portal/Terra Dotta and Athena
• Familiarity with OneSource Financials, COMPASS, VRS, and ARGOS
• Excellent verbal and written communication skills
• Strong working knowledge of relevant computer programs such as Microsoft Office Suite, Teams, Adobe, and Canva
• Attention to Detail
• Strong interpersonal skills willingness to provide great customer service
• Strong ability to manage multiple competing tasks and projects

Physical Demands

• Sitting for long periods of time at a desk or computer
• Lift 10 pounds
• Driving as needed to perform job duties

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
UGA Study Away Portal Support and Management

• Manage outward-facing UGA StudyAway Portal brochure components for CAES study abroad programs (faculty-led, exchange, and independent experiences)
• Support CAES faculty directors with student application management processes and tasks
• Conduct enrollment data reporting activities including application status updates, participant program reviews, and participant/program demographics

Percentage of time 30 Duties/Responsibilities
New Program Proposal and Existing Program Reapproval Process Support and Coordination

• Provide support for CAES faculty directors throughout the process for developing and proposing new faculty-led study abroad programs
• Support CAES faculty directors through the annual program planning (reapproval) process for existing study abroad programs
• Coordinate an internal CAES process for review and approval of new study abroad program proposals
• Coordinate an internal CAES process for review and approval of annual CAES study abroad program planning (reapproval)

Percentage of time 30 Duties/Responsibilities
Coordinate and Support CAES Study Abroad Program Planning Committee

• Oversee committee meetings, agendas, and reporting
• Coordinate biannual faculty-director luncheons
• Coordinate internal process for faculty travel funding requests
• Serve as primary point of contact for current and potential CAES faculty directors
• Provide programs with UGA/CAES materials during programs (UGA flags, study abroad t-shirts, CAES promotional materials for hosts)

Percentage of time 20 Duties/Responsibilities
Support CAES Office of International Programs

• Collect and conduct basic analysis of annual CAES data (international research & publications, immigration, international students & scholars, etc.)
• Provide backup for OIP Business Manager

Percentage of time 10 Duties/Responsibilities
Support CAES Office of Academic & Faculty Affairs

• Create student applicant reports as needed for targeted recruitments
• Provide annual program information for recruitment material generation and programmatic direction strategy discussions
• Manage content changes/updates to CAES Study Abroad webpages to maintain accuracy and consistency with StudyAway Portal

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Vicki McMaken Recruitment Contact Email vcollins@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents