Description
SUMMARY OF POSITION:
The Grants Administrator is responsible for the daily management of the college’s grant reporting and administrative functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversees daily office operation of the Grants Office.
Provides project management and assists in the development, writing, editing and implementation of grant-related projects and reports.
Communicates regularly with program managers, grantors, and the college administration, ensuring that grant activities are consistent with program goals, objectives, the College Strategic Plan and Mission.
Maintain open communication with project managers and departments to inform them in advance of pending reports and due dates.
Responsible for reporting to regulatory agencies, funding organizations, and auditors to ensure accurate and timely reporting, as well as monitoring for compliance with all laws, regulations, and grant conditions.
Responsible for developing grant budgets, establishing and enforcing policies on grant funded expenditures, reviewing reports, and providing guidance on compliance requirements for all grant funded programs.
Perform timely drawdowns and reimbursement requests, submit reports, amendments, and encumbrances to funding agencies and complete other administrative responsibilities as required.
Files, screens calls, maintains departmental correspondence, databases, supplies, and purchase orders.
Responsible for Grant Reconciliation with the Controller pursuant to (OMB) Circular A-133.
Complies with College policies, procedures and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.
Performs other related duties as required.
Requirements
KNOWLEDGE/SKILLS/ABILITIES:
Demonstrated ability to administer and oversee grants.
Experience Teaching and Developing Staff.
Demonstrated experience interpreting federal, state, and local government laws and regulations as they relate to grant agreements, contracts, and other documents.
Demonstrated familiarity with Generally Accepted Accounting Principles (GAAP) and fund accounting.
Demonstrated understanding and experience of allowable and disallowable costs, procurement procedures, and sound internal controls.
Demonstrated experience with grants reconciliation as required under (OMB) Circular A-133.
Demonstrated strong organizational, personal computer and written communication skills.
Demonstrated experience working in a non-profit, governmental, or educational institution.
Experience preparing and negotiating indirect cost rate agreements.
Demonstrated experience with, and knowledge of, Federal and State Single Audit requirements.
Experience preparing and negotiating indirect cost rate agreements.
Demonstrated ability to interact effectively in a multicultural environment.
Ability to pass a pre-employment background check.
Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
Ability to interpret and represent College actions and western institutions to the North Slope community.
Ability to support Iisavik College’s mission.
EDUCATION/CERTIFICATES/EXPERIENCE [Required]:
Bachelor’s degree and a minimum of two years demonstrated grants management or supervisory-level accounting experience, including working with contractors, the private sector, and the public.
Demonstrated experience administering and overseeing grants may substitute for the Bachelor’s Degree requirement on a year for year basis, subject to approval.
EDUCATION/CERTIFICATES/TRAINING [Preferred]:
Professional Certification in Grants Management by an accredited educational institution.
Bachelor’s degree and five years demonstrated experience with, and knowledge of, Federal and State Single Audit requirements.
Valid driver’s license.
