Description

Job Title: Fiscal Administrator

Supervisor: Executive Director

Status: Full-Time, (40 hours per week), Exempt

Qualifications

Ability to deliver TEEG services through implementation of mission and vision in a culturally sensitive manner
Bachelor’s degree in Accounting or related field and 5 years of similar work experience
Demonstrated knowledge of accounting principles; proficiency in QuickBooks Desktop or Aplos and Salesforce software
Demonstrated ability to provide leadership, staff supervision and fiscal oversight
Clean record with State Police Bureau of Identification, Department of Children and Families and Department of Motor Vehicles
Possesses a valid driver’s license, reliable transportation, and proof of registration and motor vehicle insurance
Respect for persons without regard to age, race, color, national origin, ancestry, religion, sex, pregnancy, transgender status, gender identity or expression, sexual orientation, disability, genetic information, marital/civil union status, veteran status, uniformed servicemember status or socioeconomic status

Certifications (to be provided)

Mandated Reporting
Elder Abuse Identification & Mandated Reporting
TEFAP Civil Rights

Physical/Mental Requirements & Working Conditions

Frequent stationary work in an office setting to include keyboarding and/or handwriting
Daily working hours may vary to meet client and agency needs, including early morning, evening, and weekend requirements
Frequent in person, virtual and/or telephonic oral communication and listening
Ability to lift and/or move up to 20 pounds

Essential Functions

Maintain strict confidentiality of client and agency data and records
Maintain thorough knowledge of all TEEG services and make inter-agency referrals as necessary
Copying, faxing, emailing, scanning, and filing physical and/or electronic records
Accurate and timely data entry and reporting in appropriate database(s) and/or to funders
Attend meetings, supervision, trainings, and professional development opportunities as required
Comply with outlined policies, procedures and agency culture including representing TEEG positively at agency events and in all public venues
Accurate and timely logging of monetary and/or in-kind donations directly received

Responsibilities

Plans, develops, organizes, implements, directs, and evaluates the agency’s fiscal operations by providing efficient financial management and accounting services to include account management, budgeting, deposits, accounts payable, accounts receivable, payroll, fringe benefits, taxes, grant management, investment entries, etc.
Provide direct and regular supervision to Human Resources Coordinator and Office Manager; document ongoing performance; delegate tasks and ensure completion of assigned duties
Develop annual agency budget in collaboration with Executive Director; present to Board of Directors and necessary subcommittees for approval
Develop and administer program budgets in accordance with funder requirements while ensuring compliance with annual agency budget guardrails; complete interim and grant end expense reports as required
Complete month end closing entries in a timely manner; prepare year-to-date budget vs. actual report and present same at monthly Board of Directors Finance Committee meetings
Complete bi-weekly payroll together with necessary tax payments and benefits administration
Ensure submission of monthly fee for service invoices, together with supporting documentation to applicable funders
Complete necessary ongoing accounting entries, gather and provide required documentation, schedule and assist Auditors with annual independent audit
Work collaboratively with agency’s Accountant to schedule and ensure completion of quarterly payroll taxes, annual issuance of W-2 and 1099 forms, fiscal year-end journal entries as determined by Independent Auditors and other entries as necessary
Prepare financial report for agency’s annual campaign
Work collaboratively with vendors, and banking and investment partners to carry out financial business operations
Any other duties as assigned by Executive Director