Description

Facilities Contract Administrator
About State University of New York at Fredonia:

The State University of New York at Fredonia is one of the crown jewels in the 64-campus State University of New York system. Founded in 1826, Fredonia is a highly ranked comprehensive, selective, public, residential, liberal arts university that enrolls approximately 3,200 undergraduate and graduate students in 65+ majors and 55+ minors. Fredonia is consistently ranked as a top public university for academics, value, and social mobility. Fredonia is known for its strong academic programs, professional, award-winning faculty, a welcoming, inclusive atmosphere, and a strong focus on student success.

The 256-acre campus, known for beautiful green spaces and attractive architecture, is located one mile from the shore of Lake Erie in beautiful Western New York with ready access to fishing, swimming, and lakefront attractions. Fredonia is centrally located between several large metropolitan areas. It is one hour south of Buffalo and Niagara Falls, 45 minutes north of Erie, PA, and just 2 ½ hours from Pittsburgh, Cleveland, or Toronto.

Fredonia is a safe village community with beautiful Victorian homes situated in the heart of Western New York wine country. The location affords residents all four authentic weather seasons; warm and sunshine-filled, yet comfortable spring and summer, vibrant colors across rolling hills with the changing leaves of autumn, and the picturesque landscapes and accompanying outdoor activities of winter.

SUNY provides a competitive salary and benefits package.

Fredonia's faculty and staff focus on ensuring that all students will achieve the Institutional Learning Goals:

• SKILLED Develop Intellectual and Applied Skills, Literacies and Knowledge
• CONNECTED Engage Community and Diversity: Local Stewardship, Global Citizenship
• CREATIVE Demonstrate Scholarship, Artistry, and Innovation
• RESPONSIBLE Activate Sustainability, Ethics, Leadership, and Professionalism

Read a message from State University of New York at Fredonia's President.
Job Description:

Reporting to the director of Facilities Planning, the Facilities Contract Administrator is responsible for the management of design and construction contract process, including but not limited to design and construction and design & construction-related services, work with Facilities Planning and Facilities Services to manage contracts for Minor Critical Maintenance Projects and special projects as assigned. Work will be conducted in collaboration with campus departments and this position will be responsible for directing the procurement process from start-to-finish. Duties will also include, but are not limited to, drafting contracts, preparation of RFQ/RFP and bidding documents. The Facilities Contract Administrator is an integral part of the Facilities Planning Team, which collaborates with campus stakeholders, State University construction Fund and consultants to execute design and construction projects for the campus. This position is expected to provide management/oversight of consultant and contractor contracts RFQ/RFP, Procurement of FF&E, review monthly budget reports.

Rewards & Benefits

• Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan options including a fixed pension plan or a 401(A) with generous employer contributions;
• Paid leave provisions including sick and holiday leave; impressive educational benefits including tuition-free study plus supplemental tuition aid;
• A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.

KEY RESPONSBILITIES

• Essential Functions and Responsibilities:
• Administer the solicitation and contract award phases of campus design and construction projects, while adhering to multiple NYS, SUNY, and SUCF procedures, rules, and regulations.
• Processing of Change Orders and Amendments.
• Assist Facilities Services with the project administration from bidding through construction of their MCM (minor critical maintenance) projects.
• Manage various project compliance components throughout the course of design and construction, including the processing of pay applications, MWBE/SDVOB/EEO requirements, maintenance of certified payroll records, and tracking project insurance.
• Complete Project Close-Outs.
• Submit Department of Budget (DOB) applications to the NYS Division of Budget to obtain DOB approval for capital spending on projects.
• Complete vendor reviews and profiles for contractors / consultants hired to perform work.
• Complete various reporting requirements for the department.
• Tracking of Capital Project Equipment Purchases.
• Audit project accounts as needed.
• Document construction progress via photographs.
• Assist in Coordinating projects with all project stakeholders including but not limited to facilities and other campus departments, design team, contractors, SUCF, and Authorities having Jurisdiction to ensure the project successfully integrates project and campus needs.

Requirements:

MINIMUM QUALIFICATIONS

• Bachelor's degree with a minimum of 2 years relevant experience in contract management.
• Understanding of departmental responsibilities, including the monitoring and management of contract compliance.
• Ongoing review, compliance, and management of contracts on behalf of the department.
• Ability to use sound judgment on difficult problems.
• Ability to effectively manage contracts and associated work amid changing priorities.
• Excellent interpersonal, communication, and organizational skills with a high level of motivation and initiative.
• Demonstrated commitment to continuous quality improvement.
• Ability to develop and maintain effective relationships with members of a diverse campus community.
• Excellent organizational skills, problem-solving capabilities, and negotiation skills.
• Experience with Excel, Word, PowerPoint, Microsoft
• Strong ability to multi-task is essential.

PREFERRED QUALIFICATIONS

• Knowledge of contracts administration and New York State procurement rules and regulations is strongly preferred.
• Knowledge of Contract Principles.
• Experience in higher education contract administration.
• Interest in, and commitment to, community engagement.

Additional Information:

This is a full-time, term appointed position beginning 5/15/26 with a salary range of $65,000-$70,000, commensurate with experience.

Visa sponsorship is not available for this position.

Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

An Affirmative Action, Equal Opportunity Employer, Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.

Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

SUNY Fredonia is actively recruiting diverse faculty of all backgrounds. In efforts and our commitment to the goal of building a diverse workforce we are participating in PRODiG. PRODiG ("Promoting Recruitment, Opportunity, Diversity, Inclusion and Growth") aims to increase the representation of historically underrepresented faculty at SUNY including underrepresented minority ("URM") faculty in general and women faculty of all races in STEM fields ("WSTEM"). Click this link https://www.suny.edu/prodig/ to find out more about PRODiG.
Application Instructions:

Interested candidates shall apply and submit the required documents listed below by clicking on the APPLY NOW button. Complete applications received by 4/30/2026 will be given full consideration. Names and contact information for three professional references are required as part of the application.

• Cover Letter
• Resume/CV

Note: After submitting your Resume/CV, the subsequent page gives you instructions that enable you to upload the additional, required documents.