Position Purpose & Overview

The Events Coordinator reports to the Director of Marketing and Communications and is responsible for coordinating CFSA events and supporting marketing and communications efforts. This role manages logistics for small-scale events, assists with larger events, and supports marketing activities including event promotion and research. The coordinator works closely with the Events Manager, Digital Marketing Manager, and other CFSA staff to ensure events and communications are well-organized, cost-conscious, and aligned with CFSA’s values, branding, and community engagement goals.

Duties & Responsibilities

Small-Scale Event Management (less than 100 attendees) (50%)

• Create event materials including ticket pages, event detail emails, and post-event follow-up emails with surveys.
• Coordinate logistics for smaller CFSA events, including catering, beverages, equipment rentals, bartenders, and photography. Events may include, but are not limited to, the Solutions-Focused Community Book Club, CFSA Donor Tour, CORE Collaborator Lunch, SAEPC Summer Series, and Professional Advisor Happy Hour.
• Manage facility rentals and coordinate with service providers and vendors to ensure events are organized, safe, and successful.
• Serve as the primary point of contact for event vendors.
• Lead post-event staff debriefs to capture feedback and identify opportunities for improvement.

Large-Scale Event Support (more than 100 attendees) (30%)

• Work closely with the Events Manager to support logistics for large-scale events, including catering, beverages, equipment rentals, bartenders, and photography.
• Assist with the development of sponsorship materials and sponsor support as needed.

Marketing Support (15%)

• Analyze post-event survey responses to identify trends, insights, and opportunities for improvement.
• Lead post-event debrief with staff and compile summary report.
• Conduct research on sponsorship benefits, industry trends, and best practices to inform marketing and event strategies.
• Assist in creating marketing materials, such as flyers and promotional collateral.
• Collaborate with the Digital Marketing Manager to support social media strategy and execution aligned with CFSA’s brand and audience goals.
• Participate in brainstorming sessions for marketing campaigns and outreach strategies.
• Translate marketing materials into Spanish, if bilingual.

Additional Responsibilities (5%)

• Perform other duties as assigned.