Description
TITLE: Coordinator, Volunteer Programs
REPORTING RELATIONSHIP: Senior Director, Advocacy and Programs
JOB LOCATION: Chicago, IL. At least one day per week in the Chicago office, with the option for other days to be worked remotely.
TRAVEL REQUIREMENTS: Occasional travel to support groups, events, and conferences
DESCRIPTION OF DUTIES: As the Foundation’s Coordinator, Volunteer Programs, you will have all of the responsibilities and authority customarily attendant to such a position, including, but not limited to, the following:
PFF SUPPORT GROUP LEADER NETWORK
Ensure the effective operations of the Support Group Leader Network (SGLN), which includes, but is not limited to:
Maintain and develop relationships with volunteer support group leaders, including joining support group meetings and acting as primary contact for support group updates
Assist with execution of SGLN quarterly teleconferences and training
Assist with the marketing and promotion of the SGLN
Update support group information for the PFF website and database
Act as staff liaison for the PFF Lung Transplant Community Support Group
Collect SGLN data to generate reports
LEANNE STORCH SUPPORT GROUP FUND
Administer grant program which includes, but is not limited to:
Develop application, program materials, and marketing of Fund
Select members for the Review Working Group and facilitate Working Group’s review of applications
Manage the process of approval, distribution, and reporting of funds
Stewardship of grantees
PFF AMBASSADOR PROGRAM
Ensure the effective operations of the PFF Ambassador program, which includes, but is not limited to:
Maintain and develop relationships with volunteer PFF Ambassadors
Receive event requests and coordinate PFF Ambassador attendance at events
Plan and book all travel for PFF Ambassadors
Oversee payment of PFF Ambassadors’ out-of-pocket expenses and stipends
Assist with the marketing and promotion of the PFF Ambassador program
Maintain promotional calendar for Ambassador events and facilitate event promotions via established communications channels
Assist with coordinating Ambassador training and monthly Ambassador teleconferences
Assist with the annual process of identifying and onboarding new PFF Ambassadors
Travel to some PFF Ambassador events as a PFF staff representative
OTHER RESPONSIBILITIES
Coordinate shipping of educational materials to volunteers, community members, and medical centers
Coordinate volunteer engagement for events, including PFF Hill Day, PFF Summit, and PFF Annual Volunteer Meeting
Coordinate requests for volunteer participation in stakeholder opportunities, such as steering committees and focus groups
Assist in the coverage of the PFF Help Center
Work closely with the Senior Director, Advocacy and Programs, as well as other members of the PFF Programs team, to carry out the mission and objectives of the Foundation as approved by the Board of Directors
Maintain positive working relationships as a team player through problem-solving issues, speaking positively about others, listening attentively, and observing the policies outlined in the PFF personnel handbook
Work well as a team member with positive and timely written and verbal communication
Perform all other duties as assigned
POSITION QUALIFICATIONS:
Minimum of a Bachelor’s Degree
Written and spoken fluency in Spanish preferred
One to two (1-2) years of progressively responsible experience and success in program development and implementation within a nonprofit environment preferred
Ability to lift and carry up to 25 pounds
Superior self-management skills with the ability to prioritize multiple projects with a moderate level of supervision
High degree of creativity, energy, initiative, and attention to detail
Deadline-driven, incorporating effective planning and time management strategies
Effective verbal and written communication skills
Working knowledge of Microsoft Office and Google Drive
Requirements
POSITION QUALIFICATIONS:
Minimum of a Bachelor’s Degree
Written and spoken fluency in Spanish preferred
One to two (1-2) years of progressively responsible experience and success in program development and implementation within a nonprofit environment preferred
Ability to lift and carry up to 25 pounds
Superior self-management skills with the ability to prioritize multiple projects with a moderate level of supervision
High degree of creativity, energy, initiative, and attention to detail
Deadline-driven, incorporating effective planning and time management strategies
Effective verbal and written communication skills
Working knowledge of Microsoft Office and Google Drive
