Description

To submit an application, please do so through our job board here: Healthy Minds Community Initiatives Coordinator Job Application

Applications submitted through the OKCNP Career Center will not be considered.

Applications close on Tuesday, April 21st.

This is a hybrid position based out of either Tulsa or Oklahoma City.

Job purpose

The Community Initiatives Coordinator performs a broad range of administrative, operational, and coordination support to the community initiatives division. This is a shared support position designed to ensure priority needs across multiple projects, initiatives, and staff are met efficiently and consistently. The Community Initiatives Coordinator has a critical role in supporting division staff and strengthening overall team functioning. The position reports to the Community Initiatives Director.

Responsibilities

The following duties may represent the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Provide project support and coordination assistance for special projects.
• Coordinate scheduling, calendar management, and communication between community initiatives division staff and other parties.
• Coordinate meeting logistics, including ensuring meeting materials are completed and delivered, tech and furniture set up, food orders and delivery coordination, welcome guests, complete sign-in sheets, and other on-site or virtual meeting support.
• Develop meeting summaries and action notes for internal and external use.
• Enter, track, and maintain requested information into project management software or other requested record management.
• Book and manage staff travel needs, including transportation and lodging.
• Coordinate with staff on needed office supplies, materials, equipment and other items needed by the community initiatives division.
• Develop a working understanding of Healthy Minds' priorities and community initiatives and goals. 
• Participate in team planning and problem-solving, and continuous improvement efforts.
• Provide flexible support for emerging needs, urgent requests, and special projects as assigned.
  

Compensation and benefits

• Compensation range: $52,000.00 to $62,400.00 annually, commensurate with experience.
• Medical, dental, vision, short-term and long-term disability insurance: 100% employer-paid for full-time employees; dependent coverage available with employee cost-sharing for health insurance (currently approximately 22% employee-paid).
• Automatic 7% employer-funded 401K contributions with no vesting schedule.
• Three weeks PTO and two weeks paid sick leave.
• 10 Paid company holidays and 2 employee-directed floating holidays, plus time off for work days between Christmas Day and New Years Day.
• Employer-paid AD&D and life insurance, with optional supplemental employee-paid life insurance.
• Opportunities for professional development.

Requirements

Required qualifications

• High school diploma or equivalent. 
• At least 4 years of experience in an administrative or coordination role with similar job duties
• Proficiency in Microsoft Office Suite.
• Commitment to the organization's mission and values.

Essential strengths

• Ability to coordinate and maintain multiple projects.
• Comfortable working with diverse populations and knowledge of a wide subject matter.
• Strong writing skills and ability to communicate with a wide range of audiences.
• Results-oriented, proactive, and committed to continuous learning and growth.
• Ability to move quickly in urgent situations and adjust to changing circumstances.
• Detail-oriented and organized.
• Experience working with computer applications such as Microsoft Teams, Zoom, and Asana or similar project management tools.

Work environment and physical requirements

• This is a hybrid position, with 2.5 days each week required at the Tulsa or Oklahoma City office.
• Reliable internet access is required for at-home workdays.
• Occasional travel between Tulsa and Oklahoma City offices is required. Statewide travel may be assigned for meetings or events outside of the two metro areas.
• Regular work hours are 9:00 AM to 5:00 PM, Monday through Friday.
• Candidates must be able to work in an office environment and sit for extended periods of time.