Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday; 8AM-5PM
Advertised Salary Up to $41,400 - Commensurate with Experience Posting Date 11/04/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Department Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary
The primary function of this position is to perform a variety of business operations and management tasks for the Department of Horticulture. Incumbent uses outstanding communication skills, excellent time management, and works in a fast-paced environment to meet the business needs of the Faculty, Staff, and Students. Key functions include department building, laboratory, and equipment management, post award management, and p-card purchases.
Knowledge, Skills, Abilities and/or Competencies

• Excellent written and oral communication skills.
• Experience with managing research projects.

Physical Demands

• Sitting at a desk for extended periods of time.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Department Building & Equipment Management

• Oversees assignment of office space, mailboxes, and keys.
• Manages building access (Miller Plant Sciences).
• Serves as the main liaison to University auxiliary services (e.g. FMD, Automotive Center, Telecom, OIT, Property Control & Surplus, and external vendors for equipment repair and maintenance).
• Leads annual inventory of equipment for Athens campus.
• Manages A/V equipment in Department conference/teaching rooms. Responsible for monitoring these devices and coordinates repairs and maintenance as necessary.
• Maintains service agreements for department's equipment
• Monitors Department's state vehicles and parking passes.
• Serves as phone billing representative.
• Manages building access and keys
• Coordinates with Business Support Leader to update maintenance agreements for equipment

Percentage of time 40 Duties/Responsibilities
Department Post-Award Support:

• Processes sub-award payments.
• Updates account codes for expense reports charged to projects.
• Coordinates with CAES Grants and Contracts for grant/ contract modification requests.
• Assists with project close outs.
• Coordinates with Business Support Leader to provides balances for faculty on projects.

Percentage of time 20 Duties/Responsibilities
Department Support

• Leads and coordinates onboarding for new employees (faculty, staff, students). Details include, but are not limited to orienting employees to business processes in the department.
• P-card approver and Scholarship Universe liaison.
• Provides administrative and financial oversight of departmental conferences as needed
• Troubleshoot purchasing issues for faculty and staff and communicate with various vendors regarding orders in progress.
• Other duties as assigned

Percentage of time 20 Duties/Responsibilities
Human Resources/Payroll

• Serve as time and absence approver for bi-weekly and montly employees.
• Ensure payrolls and absence requests meet HR/Payroll deadlines.
• Process EDRs when needed at the direction of the Business Manager.

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Kaz Thomas Recruitment Contact Email hort@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents