Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

The Awards, Rankings, and Recognition Coordinator supports the firm’s global Rankings & Recognition program, reporting to the Senior Manager, Recognition. This role assists in the preparation, organization, and follow-up of legal directory and award submissions, helping to promote the firm’s market position and highlight its industry-leading practice areas and lawyers. The Coordinator ensures processes run smoothly, deadlines are met, and information is accurately maintained in relevant systems.

Job Duties and Responsibilities

• Assist in preparing and coordinating submissions for legal directories (e.g., Chambers, Legal 500, Best Lawyers) and award programs under the direction of the Senior Manager.
• Track submission deadlines and maintain the global recognition calendar.
• Support the collection, organization, and review of content from lawyers, business development, and marketing teams.
• Ensure submission templates are accurate, complete, and compliant with firm brand and quality standards.
• Coordinate with external consultants and internal stakeholders on required materials and follow-up actions.
• Assist in managing the referee/interview process, including scheduling and monitoring responses.
• Update and maintain internal databases, including awards and rankings lists, CRM entries, and pitch/proposal resources.
• Compile rankings and awards results for reporting and assist in preparing summary reports and dashboards for firm leadership.
• Help promote awards and rankings internally and externally, including coordinating updates to the firm’s website, social media, and newsletters.
• Support the Senior Manager in tracking, analyzing, and presenting data related to submissions performance.
• Assist in planning and delivering internal training sessions and workshops on submissions best practices.
• Coordinate logistics for meetings, deadlines, and materials related to the recognition program.
• Maintain relationships with directory editors and researchers by assisting in communications and scheduling.
• Monitor industry trends and updates to directory methodologies and share relevant information with the Senior Manager and team.
• Perform other duties and projects as assigned to support the Rankings & Recognition team.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary.  Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. 

Requirements

Requirements

Education: Bachelor’s degree preferred

Experience: 2–4 years of experience in marketing, business development, communications, public relations, or a related professional services environment, with specific experience in ranking or rewards. 

Skills:

• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
• Ability to build and maintain positive working relationships with internal stakeholders and external contacts.
• Strong research, analytical, and problem-solving skills.
• Capacity to work independently as well as collaboratively within a team environment.
• Adaptability to shifting priorities and evolving processes.
• Other

Supervisory Responsibilities: None

Equipment to be Used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions:

• Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use.
• Ability to utilize technology, including computers and telecommunication devices.
• Ability to read and interpret written documents, computer screens and other visual displays accurately.
• Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication.
• Must work in office as required.

Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay Ranges:

This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

This is a non-exempt position. The hourly wage range for this role is $37.00 to $60.00, with an estimated annual compensation range of $77,000 to $111,000, based on expected hours.

Pittsburgh/Houston: $77,000 - $94,000
Washington D.C.: $88,000 - $107,000
Philadelphia/Chicago: $82,000 - $100,000
New York: $90,000 - $111,000

Employee Benefits Overview
Our comprehensive benefits package includes:

401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt staff)
College Savings Plan
Transportation Benefit
Back-up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact.   Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
 

Qualified candidates only.  No search firms.