Description

You Can Change the Life of One to Care for the Lives of Many!

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Academic Project Coordinator position today!

Click here to learn more about Galen!

Position Goal: The Academic Project Coordinator supports the effective execution of academic initiatives and operational priorities by managing projects, coordinating cross-functional stakeholders, and providing high-level administrative support to academic leadership. This role serves as a central point of coordination across curriculum development, instructional programs, and academic operations, ensuring that strategic initiatives move forward with clarity, accountability, and alignment to institutional goals.

Key Responsibilities:

1. Lead and manage academic, curriculum, instructional, and operational projects from initiation through completion, including defining scope, timelines, deliverables, success metrics, and implementation milestones.

2. Support projects related to curriculum development, instructional initiatives, standardized curricula, and academic program implementation, ensuring alignment with institutional goals, academic standards, and accreditation requirements.

3. Develop, monitor, and maintain project plans, dashboards, schedules, reports, and tracking tools to ensure timely completion of deliverables and visibility for academic leadership.

4. Track work, timelines, dependencies, and deliverables across multiple concurrent projects, ensuring information is current, accurate, and reportable.

5. Manage and maintain key project documentation required for project initiation through execution, including approvals, stakeholder reviews, and final deliverables.

6. Collect, analyze, and synthesize data to prepare routine and ad-hoc reports, identify trends and variances, and support data-informed decision-making.

7. Coordinate cross-departmental collaboration and serve as a liaison between academic leadership, curriculum teams, and internal stakeholders when projects intersect across departments or functional areas.

8. Support change-management and communication efforts related to academic initiatives by coordinating updates, timelines, documentation, and stakeholder communications.

9. Facilitate collaboration with internal partners to ensure academic initiatives, instructional projects, and related operational efforts are aligned and executed effectively.

10. Provide confidential, high-level administrative support to academic executives, including calendar management, workflow coordination, and prioritization of competing demands.

11. Prepare, edit, and format executive-level correspondence, reports, presentations, and leadership materials using professional standards and institutional guidelines.

12. Organize and support meetings by preparing agendas, coordinating logistics, recording minutes, tracking action items, and ensuring follow-through on assigned tasks.

13. Manage travel arrangements, expense reporting, invoices, and procurement of office equipment and supplies as needed.

14. Maintain accurate records, files, and documentation in compliance with institutional policies, accreditation standards, and confidentiality requirements.

15. Proactively assess processes, procedures, and workflows related to academic projects and administrative operations; recommend and implement improvements to enhance efficiency and effectiveness.

16. Provide project and administrative support for the implementation of academic policies, instructional decisions, and strategic initiatives.

17. Assist with HR-related academic office functions, including position descriptions, organizational charts, scheduling, evaluation documentation, and personnel actions as assigned.

18. Perform additional duties as assigned to support the overall mission and objectives of the academic leadership team.

Position Requirements:

Education: Bachelor’s degree preferred; relevant experience in project coordination, academic operations, or executive administrative support may be considered in lieu of a degree.

Experience: 2-3 years of experience in project coordination, higher education administration, or a related field preferred.

Physical/Mental Demands & Work Environment: Standard office environment; primarily sedentary work requiring extended periods at a computer. Occasional travel between campus locations may be required.

Degree of Supervision: Moderate. The Academic Project Coordinator works under general supervision, exercising independent judgment on day-to-day tasks while seeking guidance on complex decisions or matters with significant institutional impact.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:

Academic Project Coordinator

Galen College of Nursing